Title: Event Specialist
Location: Fully remote - Candidates must be authorized to work in the United States without employer sponsorship and must reside and perform work within the U.S. for the duration of the project
Pay: $60-$70/hr depending on experience 
Duration: 3 months
Hours: 9am-6pm EST, may be some OT and/or weekend work

-----

The Planet Group is looking for an Event Specialist to join our client, a market-leading technology company that's transforming how organizations engage and empower their workforce.

The Event Specialist will support the management of comprehensive event lifecycles, from planning through post-event analysis, while collaborating with cross-functional teams on marketing, content, and vendor relationships. 

• Pre-Event
  • Support booth/sponsorship logistics: contracting, floor plan review, furniture and AV orders, shipping coordination.
  • Assist with vendor and contractor management (booth builders, staffing agencies, swag/print vendors).
  • Coordinate run-of-show documents, staffing schedules, and packing lists for each event.
  • Support pre-event promotional logistics (booth signage, meeting scheduling tools, attendee outreach lists) in partnership with Marketing.
• Event
  • Troubleshooting logistics issues in real time (shipping delays, AV, staffing gaps).
• Post-Event
  • Support reconciliation of invoices and budget tracking against approved event budgets.
  • Assist with lead capture data handoff to Marketing/Sales Ops.
  • Contribute to post-event recap documentation (what worked, what to improve for next cycle).
• Deliverables
  • ???????Event budget (one per event), kept current through event close.
  • On-site staffing and run-of-show schedules.
  • Post-event recap summary per event. 

• 3-6+ years of experience in corporate events, conferences, trade shows, field marketing, or experiential marketing. 
• Experience supporting multiple events simultaneously. 
• Can independently manage event logistics, vendors, budgets, and cross-functional coordination.
• Event operations experience including: 
  • End-to-end event lifecycle support (pre-event ? onsite ? post-event)
  • Trade shows, conferences, customer events, industry events
  • Booth/sponsorship management
  • Floor plans, booth layouts, AV coordination
  • Shipping/logistics coordination
  • Event troubleshooting
• Managing relationships with 3rd party vendors (i.e. exhibit/booth builders, staffing vendors, print/signage vendors, swag providers, AV vendors, event venues). 
• Project management skills.