Convention/Events Project Coordinator
Location: Mettawa, Illinois
Country: United States
Category: Account & Project Management
Workplace Location: Onsite
Employment Type: Contract
Posted Date: July 23, 2026
Job ID: 649955
Job Description
The Planet Group is seeking a Convention/Events Project Coordinator to join one of our well-known global pharmaceutical clients.
- Pay: $30-35.88/hr depending on experience (W2 and benefit options)
- Duration: 6 mo to start
- Location: Hybrid in Mettawa, IL (T-TR onsite)
- Manage the department's budget tracker system as it relates to vendors, maintaining the master calendar, shadowing team to support the documentation and execution of tactical processes
- Administer financial responsibilities tied to conventions
- Communicate with Convention Managers, vendors, and finance, requesting SOW's, maintaining the Budget Tracker and master calendar
- Work closely with finance and vendors to manage and resolve all financial related tasks
- Partner up with finance and purchasing to close out any open invoices and/or resolve any disputes in a timely manner to avoid penalties
- Manage and update the conventions master calendar with consequential changes
- Maintain appropriate information, such as dates and locations for all the upcoming US conventions, and independently research to fill in the gaps
- Update and consolidate the master calendar to drive efficiencies and improve overall appearance, so the information can be consumed easily
- Shadow current Conventions Managers to documents processes and provide support for tactical items
- Create documentation of key processes
- Support specific tactical processes as needed (including but not limited to SEM/MRF (sponsorships routing), ACR, and Virtual Booth set-ups).
- Bachelor's Degree
- Must have excellent communication skills with strong organizational and problem-solving aptitude to analyze and resolve operational tasks in a timely manner
- Project managing experience a must
- Convention Experience is a plus
- Smartsheet Coding is a plus
EEO Statement
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process, and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org, or .jobs.
The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity, and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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About The Planet Group
The Planet Group is a global professional services firm delivering strategic staffing and advisory solutions. We operate at the intersection of talent and transformation – connecting the right people with the right opportunities in the areas of technology, engineering, accounting & finance, digital marketing, and manufacturing.
As one of the largest staffing companies in the US, we operate with a global reach and a performance-first mindset. We partner with clients to move fast, stay agile, and drive measurable results – building high-impact teams that fuel transformation and growth.
