Administrative Associate
Location: Stanford, California
Country: United States
Category: Administrative
Workplace Location: Onsite
Employment Type: Contract
Posted Date: July 10, 2026
Job ID: 649621
Job Description
Job Title: Administrative Associate
Location: Stanford, CA
Duration: 3 months
Pay Rate: $35/hr - $38/hr (DOE)
Job Description:
We are currently seeking a highly qualified individual with extensive experience with the OBI (Oracle Business Intelligence) system. The ideal candidate should have a thorough understanding of university policies and procedures related to procurement and travel arrangements.
Key responsibilities will include navigating and utilizing the OBI system for financial reporting, ensuring compliance with university guidelines, and coordinating travel logistics in accordance with university policies. A proven track record in managing purchasing processes, along with familiarity with university purchase policies and protocols, will be advantageous.
Candidates should possess exceptional analytical skills and the ability to communicate effectively with various stakeholders.
Duties include:
- Purchase Orders: Prepare, process, and track purchase orders for necessary supplies and equipment required for research activities.
- Booking Rooms for Students: Coordinate and manage the reservation of classrooms and study spaces for student use, ensuring that all bookings meet the students' scheduling needs.
- Reimbursement for the Principal Investigator (PI) and Her Research Group: Handle the reimbursement process for the Principal Investigator and her research team, which includes collecting receipts, submitting reimbursement requests, and ensuring timely payments for research-related expenses.
- Arranging and Resolving Vendor Conflicts: Liaise with vendors to arrange services or products needed for research projects, while also addressing and resolving any conflicts or issues that arise to maintain smooth operations.
- Updating the Website: If necessary, update the Taiwan Hub's website with new content, such as events and announcements, to keep the information current and accessible to the public and stakeholders.
Requirements:
- Bachelor's degree
- More than 3 years of relevant experience required.
- Extensive experience with the OBI (Oracle Business Intelligence) system
- Thorough understanding of university policies and procedures related to procurement and travel arrangements.
- Good communication
EEO Statement
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process, and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org, or .jobs.
The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity, and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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About The Planet Group
The Planet Group is a global professional services firm delivering strategic staffing and advisory solutions. We operate at the intersection of talent and transformation – connecting the right people with the right opportunities in the areas of technology, engineering, accounting & finance, digital marketing, and manufacturing.
As one of the largest staffing companies in the US, we operate with a global reach and a performance-first mindset. We partner with clients to move fast, stay agile, and drive measurable results – building high-impact teams that fuel transformation and growth.
