Job Title: Assistant Project Specialist
Location: Vancouver, WA 98684
Contract length: 12-month Contract-to-Hire
Pay: $24/hr - $29.70/hr

Assistant Project Specialist Qualifications 

• Bachelor Degree in business, accounting, communications, construction management or related degree or Associate Degree and minimum 2 years of experience or
• High School Diploma/GED and minimum 4 years related experience is Required
• Minimum of a 3.0 GPA strongly preferred.
• Involvement on campus or in the community preferred
• Experience with one or more cost management systems preferred
• Ability to work independently, think creatively and analytically and make quick and sound decisions
• Strong problem-solving skills
• Strong organizational skills, attention to detail, verbal and written communication skills and ability to handle multiple tasks
• Demonstrated ability to communicate with all levels within an organization
• Ability to track and follow up on multiple items with various timelines
• Knowledge of Microsoft Word, Excel, Adobe and/or Bluebeam, and PowerPoint is required
• Basic knowledge of SharePoint, customer relationship management software and Microsoft Teams preferred

• Plan, coordinate and facilitate on-site and off-site meetings
• Verify accuracy and compliance with project requirements of bills/invoices, trip tickets and expense reports and process items in a timely manner
• Assist with various forms of data entry on projects, including (but not limited to) processing project change orders, entering changes to the cost reports, and overseeing the accounts payable process, including the coding, approval assignment, and payment using the appropriate accounting application; in addition to reports, specifications, and all other deliverable and/or Client needs
• Assist with entering project scheduling information
• Assist with monitoring submittal log and RFIs in construction management software and expediting responses for subcontractors from the internal design team
• Assist with evaluating pre-mobilization safety forms and implementing a file management system to monitor project compliance
• Assist with evaluating and publishing site-specific emergency action plans with input from the project manager, site operations staff and site superintendent to ensure accuracy
• Assist with creating new projects using construction management software and provide daily reports and other workflows to be assigned to project and management leadership
• Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance
• Update SOP's, train, and mentors new EO's and CWK's on best practices, means and methods in all project aspects resulting in future success for the individual, client, and company
• Resolves questions regarding the project; research and provide appropriate answers