Job Title: Conference and Event Manager
Location: Stanford, CA 94305
Contract length: 12 months 
Schedule: Monday–Friday, 8:00 AM – 5:00 PM (40 hours/week)
Pay: $40-45/hr 

Qualifications:

• Bachelor's degree and three years relevant experience or a combination of education and experience.
• Demonstrated success managing event teams and planning, developing budgets and meeting budget goals.
• Excellent project management skills, and the ability to manage complex timelines and multiple projects.
• Proficient in managing Zoom meetings and Webinars and/or willingness to learn.
• Ability to work both independently and as part of a team.
• Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.
• Exceptional hospitality and customer service skills with the ability to cultivate partnerships.
• Demonstrated high level of confidence in making strategic decisions, using good judgment, and innovative and creative problem-solving skills.
• Knowledge of cloud applications such as Google Workspace, Microsoft 365, Eventbrite. Willingness to learn department reservation system and other applications.
• Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.
• Ability to work occasional evenings and weekends.
• This is a fully onsite position.

Preferred Qualifications: 

• Stanford experience
• Experience in higher education is also desirable

Job Description:

• Serve as project leader on specific events, overseeing all aspects of each event and coordinating teams that plan, implement and manage event logistics such as: AV, equipment/furnishings, registration, catering, managing vendors, etc. Provide on-site event management and support.
• Initiate and lead meetings with stakeholders to define and monitor scope and format of events and event budgets, and/or review administrative procedures and event progress, and provide guidance and policy interpretation. 
• Responsible for budget planning and management, venue management and equipment and facilities management for specific events.
• Manage venue scheduling, including strategies around scheduling, reservation requests, calendar conflicts and venue usage.
• Utilize and maintain complex venue reservation system/database in Mazevo and other event planning software.
• Inspect event facilities to ensure they conform to the event needs. Create specialized floor plans and coordinate event setup/take down. 
• Oversee registration strategy and logistics as needed.
• Build and maintain relationships with internal and external partners.
• Procure and coordinate vendor services. 
• Research and provide recommendations to optimize event locations and evaluate alternatives and availability.
• Investigate, document and report complaints regarding all aspects of events including customer service, crowd control and staff issues.
• Inspect event facilities for maintenance, janitorial and fire safety issues, ensuring enforcement of Environmental Health and Safety and other facility regulations. Arrange for correction if issues are found.
• Provide support for virtual and hybrid events.
• Communicate with visiting entities such as speakers/panelists, alumni, and program participants for assigned events.
• Other duties may also be assigned.