Administrative Associate
Location: Stanford, California
Country: United States
Category: Administrative
Workplace Location: Onsite
Employment Type: Contract
Posted Date: May 8, 2026
Job ID: 646988
Job Description
Job Title: Administrative Associate
Location: Palo Alto, CA
Duration: 3 months
Pay Rate: $32/hr - $35.24/hr (DOE)
Job Description:
The Planet Group is seeking an Administrative Associate to provide administrative and operational support. Responsibilities include coordinating meetings and events, managing faculty calendars and travel, drafting and distributing routine communications, processing reimbursements and transactions, maintaining office supplies, and updating approved website content. The role requires strong organizational skills, attention to detail, and the ability to work independently.
Duties include:
- Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including coordinating logistics, materials, and serving as liaison with internal and external vendors.
- Plan and schedule calendar(s) for faculty, resolve calendaring conflicts, and arrange travel in compliance with university and sponsor policies.
- Process and monitor routine financial transactions, including travel and general reimbursements, P?card purchases, and resolving discrepancies using systems.
- Draft and/or generate routine communications and coordinate production and dissemination of presentations, reports, grant proposals, and seminar materials.
- Maintain office supplies and equipment and track invoices.
- Maintain approved content on websites related to the division.
Requirements:
- High school diploma and three years of administrative experience (or equivalent combination)
- Strong organizational skills and attention to detail
- Strong verbal and written communication skills
- Ability to prioritize, multi?task, and work independently
- Proficient with office software and email applications
EEO Statement
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process, and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org, or .jobs.
The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity, and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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About The Planet Group
The Planet Group is a global professional services firm delivering strategic staffing and advisory solutions. We operate at the intersection of talent and transformation – connecting the right people with the right opportunities in the areas of technology, engineering, accounting & finance, digital marketing, and manufacturing.
As one of the largest staffing companies in the US, we operate with a global reach and a performance-first mindset. We partner with clients to move fast, stay agile, and drive measurable results – building high-impact teams that fuel transformation and growth.
