Facilities/Mailroom Specialist
Location: San Diego, California
Country: United States
Category: Administrative
Workplace Location: Onsite
Employment Type: Contract To Hire
Posted Date: October 27, 2026
Job ID: 653308
Job Description
Job Title: Facilities/Mailroom Specialist
Location: San Diego, CA
Contract length: 6 months then conversion
Schedule: 40 hrs, 8a to 5p
Pay: $16/hr to $20.50/hr, DOE
Job Overview:
The Facilities Specialist plays an important role in the organization by performing a number of tasks related to the company's physical facilities. The role is primarily responsible, under direct supervision, for the setup and maintenance of vendor accounts, processing invoices for branch-related items, handling maintenance issues for corporate, and assisting with the mailroom function.
Job Responsibilities:
- Set up, delete, and change all company users for Staples and FedEx accounts. Review all orders to ensure they are business-related items or IT pre-approved items
- Process invoices relating to Staples, ShredIt, and other vendors for all the branches and corporate maintenance and repair
- Work with the landlord on landlord-related maintenance issues, such as A/C, heat, restroom and breakroom repairs, etc.
- Issue, deactivate, and maintain master spreadsheet for access cards and gym forms for corporate employees
- Process incoming letter jobs from multiple departments to ensure they are sent out within time frames specified
- Order supplies for the corporate office, such as breakroom items, paper, envelopes, etc.
- Assist with the sorting and distributing of incoming/outgoing mail
- Transport oversized and certified mail daily to the post office
- Perform other duties/projects as assigned
Required Qualifications:
- High School Diploma or equivalent, required
- Minimum two years of facilities experience
- Excellent verbal and written communication skills required
- Highly organized and detail-oriented; the ability to work in a fast-paced, metrics-driven environment is required
- Proficiency in Microsoft Office Suite, Word, Excel, Wiki, collaborative cloud-based programs, and third-party software applications required
Preferred Qualifications:
- Highly organized and detail-oriented; the ability to work in a fast-paced, deadline-driven environment is required
- Prior experience preparing certified mail preferred
- Excellent customer service focus
- Good interpersonal/problem-solving skills and results-orientation
- Strong oral and written communication skills
EEO Statement
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process, and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org, or .jobs.
The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity, and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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About The Planet Group
The Planet Group is a global professional services firm delivering strategic staffing and advisory solutions. We operate at the intersection of talent and transformation – connecting the right people with the right opportunities in the areas of technology, engineering, accounting & finance, digital marketing, and manufacturing.
As one of the largest staffing companies in the US, we operate with a global reach and a performance-first mindset. We partner with clients to move fast, stay agile, and drive measurable results – building high-impact teams that fuel transformation and growth.
