The Planet Group is seeking a Communications Specialist to join one of our well-known global pharmaceutical clients.

• Pay: $28-33.06/hr depending on experience (W2 and benefit options)
• Duration:  1 year; potential to extend/ convert 
• Location: Onsite in Worcester, MA

• Support leaders, teams, and site operations through internal communications management and administrative assistant responsibilities
• Ensure leaders remain organized, prepared, and focused; strengthens employee engagement through clear, compelling content; and provides coordinated operational support that enables scientists and business partners to advance medicines for patients
• Provide advanced administrative support to Senior site leaders or equivalent, with backup support as needed; manage priorities, calendars, email, action items, and correspondence
• Maintain complex calendars across time zones; coordinate meetings; arrange domestic and international travel; proactively resolve scheduling conflicts; and remain available after core business hours for travel emergencies
• Handle confidential and business-sensitive information with professionalism and discretion; coordinate departmental files in accordance with corporate and legal requirements
• Coordinate cross-functional priorities with other administrative assistants and provide general leadership-team support, including special projects and communications
• Use Microsoft Office Suite, corporate travel and expense tools, and other business systems to prepare expense reports, manage invoices, coordinate supplies and shipments, and support meeting planning
• Support onboarding and office setup for employees and contractors; provide support to maintain seating locations, email distribution lists, departmental meetings, visitor support, limited catering, and other site needs
• Maintain department SharePoint and Teams sites; support Teams/Zoom, video conference, webcast, and remote-meeting logistics
• Leverage AI-enabled tools and digital productivity solutions to improve efficiency, streamline administrative processes, and enhance productivity
• Work with BGM department scientists to develop, create, publish, and distribute engaging internal communications, including newsletters, webcasts, videos, presentations, SharePoint pages, department-meeting materials, and communications for special events
• Partner with BGM leaders and Sr. Administrative Assistant to translate strategic objectives into communication plans, campaigns, employee-engagement tactics, and quarterly content
• Develop story content, conduct research, write employee features aligned to strategic initiatives, and launch or enhance communication channels such as Microsoft Teams and SharePoint
• Track, manage, and execute internal communication campaigns; design and manage content for internal communications portals
• Collaborate with cross-functional stakeholders and internal/external creative talent to produce multimedia content and ensure consistent, cohesive messaging and branding
• Assist with planning and execution of internal and external events, including monthly department meetings and other special events
   

• Associate's degree or equivalent relevant experience, plus demonstrated experience providing advanced administrative support to senior leaders is required
• Bachelor's degree in Communications, Public Relations, Journalism, Marketing, or a related field is preferred
• 2-5 years of professional communications experience demonstrating strong project and content management skills
• Experience managing complex executive calendars, travel, meetings, and multiple concurrent priorities with general direction
• Excellent written and verbal communication skills and meticulous attention to detail
• Proficiency in Microsoft Office 365, SharePoint, Teams, corporate travel and expense tools, social media platforms, and other digital business tools
• Basic to intermediate graphic design or video-production skills and basic to intermediate project-management skills
• Demonstrated professionalism, discretion, accountability, sound judgment, and ability to safeguard confidential information
• Comfort using AI-enabled tools and technology to support daily work processes
• Experience in a fast-paced corporate environment and/or the pharmaceutical or biopharmaceutical industry
• Experience with project coordination, event planning, internal communications, and employee-engagement programs
• Familiarity with SharePoint and Microsoft tools.  Experience with PowerBI, Smartsheet would be beneficial
• Interest and demonstrated ability in applying AI, automation, and digital productivity solutions to improve operational effectiveness
• Exceptional organization, prioritization, problem-solving, attention to detail, judgment, and follow-through
• Ability to work independently, meet tight deadlines, and adapt quickly while managing competing executive, operational, and communications priorities
• Outstanding interpersonal skills; collaborative mindset; ability to build trusted relationships and work effectively across organizational levels
• Fast learner who is naturally curious, results-oriented, resourceful, and committed to team success
• Learning mindset to adapt to new technologies and software is a plus