Administrative Assistant II
Location: Cambridge MA 02138
Rate: $18-20per hour
Duration: 9 Months

• Maintain the security and confidentiality of all examination materials throughout the testing process.
• Clearly communicate examination instructions and approved accommodations to students in a professional manner.
• Distribute, collect, and account for all exam materials before and after testing.
• Monitor students during examinations to ensure a secure testing environment and uphold academic integrity.
• Conduct regular walkthroughs of hallways and testing areas approximately every 10 minutes to observe student conduct.
• Remain in assigned testing rooms to supervise exams and provide support as needed.
• Enforce testing policies, procedures, and time limits.
• Assist with preparing and organizing exam packets prior to scheduled testing sessions.
• Support student check-in and check-out procedures.
• Clean and sanitize testing stations and exam tables throughout the day and after testing concludes.
• Organize and implement administrative systems, processes, and office procedures.
• Serve as the primary source of information for the department, project, or program.
• Gather, maintain, and manage data to support reporting and departmental operations.
• Assist in preparing reports using a variety of computer software applications.
• Prepare and maintain financial, personnel, administrative, and student records.
• Ensure the smooth day-to-day flow of departmental communications.
• Compose, proofread, edit, and prepare correspondence, reports, and other business documents.
• Create and maintain documents using word processing, spreadsheet, and database software.
• Coordinate meeting logistics, including scheduling facilities, conferences, seminars, and departmental meetings.
• Perform a variety of clerical and administrative duties in support of departmental goals.
• Handle sensitive and confidential information with professionalism and discretion.
• Work independently with minimal supervision while managing multiple priorities.
• Utilize a variety of office software, including email, calendars, word processing, spreadsheets, and databases.
• Demonstrate intermediate to advanced proficiency with Microsoft Office or equivalent office productivity software.
• Perform additional testing center and administrative duties as assigned.

• Monday through Friday, 9:00 AM - 5:00 PM (excluding institutional holidays).

• Ability to understand and follow oral and written instructions.
• Ability to read, interpret, and apply written policies, procedures, and testing guidelines.
• Prior office or administrative experience.
• Strong attention to detail and commitment to maintaining exam security.
• Ability to remain attentive and observant for extended periods.
• Strong organizational, communication, and customer service skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Intermediate to advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel) or equivalent office software.
• Ability to walk throughout the testing facility and navigate multiple rooms as needed.
• Reliable, punctual, and able to work independently as well as collaboratively in a team environment.