Job Title: Payroll Specialist 
Duration: 12-month Contract
Location: Appleton, WI 54911
Pay Rate: $22/hr - $23/hr

We are seeking a Union Payroll Specialist responsible for processing weekly union payroll, maintaining payroll records, ensuring compliance with union agreements and government regulations, and providing exceptional support to employees and field teams.

• Coordinate with field management to collect and review union new hire paperwork, ensuring all documentation is complete and accurate.
• Create and maintain union employee records within the ERP system, including employment status updates, terminations, disciplinary actions, and severance information.
• Review field time entries for accuracy, verifying hours worked, union classifications, pay classes, and per diem before payroll processing.
• Process weekly union payroll and off-cycle payrolls by importing and validating time records while ensuring accurate calculations of wages, deductions, garnishments, union contributions, and payroll taxes.
• Ensure payroll is processed accurately and employees are paid on schedule.
• Prepare monthly union remittances by calculating contributions, reconciling accrued liabilities, and submitting payments to the appropriate union benefit funds.
• Generate payroll reports, verify data accuracy, and resolve discrepancies to support compliance and recordkeeping requirements.
• Respond to employee and management inquiries regarding payroll, deductions, and union-related matters.
• Submit required new hire reports to state agencies.
• Process child support orders, wage garnishments, and other court-ordered deductions in accordance with applicable regulations.

• High school diploma or GED required.
• Minimum of 3 years of payroll experience required.
• Experience processing union construction payroll strongly preferred.
• Experience with Oracle or other enterprise ERP/payroll systems preferred.
• Strong knowledge of payroll regulations, taxes, deductions, and compliance requirements.
• Excellent organizational, analytical, and problem-solving skills with exceptional attention to detail.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite, particularly Excel, including the ability to manipulate and analyze payroll data.

This position is ideal for a detail-oriented payroll professional who thrives in a fast-paced environment and has experience supporting union employees within the construction industry.