Executive Administrative Assistant
Location: Cupertino, California
Country: United States
Category: Administrative
Workplace Location: Onsite
Employment Type: Contract
Posted Date: July 29, 2026
Job ID: 650065
Job Description
Executive Administrative Assistant
Location: Hybrid onsite schedule in Cupertino, CA OR Culver City, CA
Schedule: 40 hours
Duration: 6 months
Pay: $55-$57 DOE
The Planet Group is looking for an Executive Administrative Assistant to join our well-known Fortune 500 client on a 6-months contract, working a hybrid onsite schedule in Cupertino, CA OR Culver City, CA
Executive Administrative Assistant | Qualifications:
- 5+ years supporting Sr. Manager-level or higher
- Experience supporting multiple leaders concurrently
- Experience working with / understanding the needs of creative organizations.
- Proficiency in Apple Calendar, Apple Mail, Apple Productivity Apps (Numbers, Pages, Keynote), and collaborative tools including Slack, Quip, Webex, Airtable
- Superior organization skills - has an organized approach to time management, and is adaptable to inevitable changes.
- Proven ability to navigate and resolve conflicting priorities and adapt to different working/communication styles across leaders
- Works effectively with minimal guidance and supervision, and can independently problem-solve.
- Experience planning, coordinating team meetings and events, in person and virtually with distributed teams.
- Demonstrated track record of creating or improving administrative processes/systems for greater efficiency
- Strong discretion with confidential information
- Experience collaborating with distributed teams -- the role will be primarily working with teams across Cupertino, Culver City, and New York - as well as stakeholders across EMEA and APAC time zones.
- Experience with complex travel, expense reporting, and facilities coordination
- Able to work on site Tu-Th as this is a hybrid/onsite role.
- Able to meet physical requirements, occasional after business hours requests, and/or travel which may be needed for event prep and execution.
Executive Administrative Assistant | Description:
- Manage complex, multi-calendar scheduling in iCal/Apple Calendar
- Navigate and resolve conflicting priorities across multiple leaders
- Know when to escalate scheduling conflicts vs. resolve independently
- Coordinate meeting prep -- ensure each leader has the right materials, context, and lead time in advance
- Negotiate and secure room bookings and shared resources across leaders and teams
- Coordinate and execute team meetings, offsites, and events, including supply/catering setup and teardown
- Liaise with peer admins on cross-leader scheduling
- Communicate via Slack and email with the leaders supported and peer admins
- Adapt communication style and working approach to fit each leader's individual preferences and pace
- Provide regular visibility into time allocation and priorities across the leaders supported
- Identify inefficiencies in day-to-day workflows and implement improvements to save time across the leaders supported
- Arrange domestic/international travel and process expense reports as needed
- Coordinate badge/security access as needed, along with remote workspace needs across campuses
EEO Statement
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process, and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org, or .jobs.
The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity, and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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About The Planet Group
The Planet Group is a global professional services firm delivering strategic staffing and advisory solutions. We operate at the intersection of talent and transformation – connecting the right people with the right opportunities in the areas of technology, engineering, accounting & finance, digital marketing, and manufacturing.
As one of the largest staffing companies in the US, we operate with a global reach and a performance-first mindset. We partner with clients to move fast, stay agile, and drive measurable results – building high-impact teams that fuel transformation and growth.
