Facilities Coordinator
Location: Oakland, California
Country: United States
Category: Administrative
Workplace Location: Remote
Employment Type: Contract
Posted Date: May 12, 2026
Job ID: 647338
Job Description
Facilities Coordinator
Oakland, CA
6 Months Contract
Pay: $25 - $27.45/hr (DOE)
The Planet Group is seeking a Facilities Coordinator to provide administrative and operational support to the Facilities and Property Services team during a leave-of-absence coverage period. This onsite role supports daily facilities operations by managing work orders, coordinating vendors, tracking service completion, and assisting with invoice coding and accounts payable activities. The role serves as a key point of contact for facilities-related requests and ensures continuity of services across the facility portfolio.
Qualifications:
- High School Diploma or equivalent experience
- Minimum 2 years of experience in:
- Administrative support
- Facilities coordination and/or property management
- Experience using work order systems, including:
- Tracking
- Routing
- Follow-up
- Experience with invoice coding and accounts payable support
- Experience coordinating vendors and following up on service completion
- Ability to manage a high volume of requests and prioritize daily operational tasks
- Proficiency in Microsoft Office and database systems
- Strong communication skills with the ability to follow up with tenants, vendors, and internal teams
- Ability to work onsite and support daily office operations
- Experience in a healthcare or commercial property/facilities environment
- Experience supporting a Property Manager or Facilities team
- Familiarity with preventive maintenance or facilities service workflows
- Experience with reporting, tracking logs, or service metrics
- Basic knowledge of facilities compliance or regulatory standards
Responsibilities:
- Provide administrative support to the Facilities and Property Services team
- Manage, monitor, and follow up on work orders to ensure timely completion
- Communicate with tenants and internal stakeholders regarding service requests
- Coordinate with vendors and track service delivery and issue resolution
- Perform invoice coding and support accounts payable processes
- Serve as a primary point of contact for facilities-related inquiries
- Maintain records and track facilities service requests
- Support the Property Manager with day-to-day operational tasks
- Ensure continuity of facilities services during the leave coverage period
EEO Statement
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process, and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org, or .jobs.
The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity, and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
Apply Now
Apply Via
Stay Up To Date With The Latest Jobs.
Similar Jobs
About The Planet Group
The Planet Group is a global professional services firm delivering strategic staffing and advisory solutions. We operate at the intersection of talent and transformation – connecting the right people with the right opportunities in the areas of technology, engineering, accounting & finance, digital marketing, and manufacturing.
As one of the largest staffing companies in the US, we operate with a global reach and a performance-first mindset. We partner with clients to move fast, stay agile, and drive measurable results – building high-impact teams that fuel transformation and growth.
