Job Title: Department Assistant 
Location: Neoga, IL 
Contract length: 12-month Contract
Pay: $21/hr - $22/hr

Department Assistant Qualifications 

• Bilingual candidate as this individual will help in finalizing orientation paperwork for our Spanish speakers
• Assisting with day-to-day Spanish speaking with crew members and translating documents/paperwork as needed
• High School Diploma or GED equivalent
• Minimum of two years' experience in an administrative or coordinator function, preferably in a construction environment
• Possess exceptional organizational, communication (written and oral) and prioritization skills
• Ability to work autonomously
• Fulfill and complete urgent needs
• Present self with a professional, mature, and positive demeanor
• Ability to work with a variety of personalities
• Knowledge of MS Access, Excel, and Word
• Experience with Oracle preferred
• Frequently required to stand; walk; feel; type; reach with hands and arms; talk and hear
• May occasionally lift or move up to 50 lbs.
• Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions
• May be regularly exposed to outside weather conditions including extreme heat and extreme cold temperatures
• Occasionally exposed to wet and/or humid conditions; moving mechanical parts; and fumes of airborne particles
• The noise level in the work environment is usually low to moderate
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• May be required to climb up and down stairs to and from office jobsite trailer

• Assist with time entry for field craft payroll weekly
• Assist with verifying time entered into jobsite badging system and advise on corrections as needed
• Assist with submitting and obtaining craft correction paychecks
• Assist with data entry into jobsites IRA tracking log
• Assist with adding apprentice information in Baker Tilly third party database
• Assist with new hire paperwork and ensure accuracy and completion prior to sending to payroll
• Assist with general document control processes
• Assist with UPS/FedEx deliveries at the office and ensure they get to the shipper
• Assist with managing the office supplies and order as needed
• Assist with miscellaneous event and training set up.
• Additional duties would be finalizing orientation paperwork for our Spanish speakers, assisting with day-to-day Spanish speaking with crew members, and translating documents/paperwork as needed