Special Events Coordinator
Location: Las Vegas, Nevada
Country: United States
Category: Administrative
Workplace Location: Onsite
Employment Type: Contract
Posted Date: April 15, 2026
Job ID: 646569
Job Description
Special Events Coordinator
Location: Hybrid onsite in Las Vegas, NV
Schedule: 40 hours
Duration: 6 months
Pay: $28 - $30.21/hr, DOE
The Planet Group is looking for a Special Events Coordinator to join our well-known Fortune 500 client on a 6-months contract, working a hybrid onsite in Las Vegas, NV.
Special Events Coordinator Responsibilities:
- Support planning and execution of live and virtual events.
- Manage schedules, track milestones, assist with budgeting, invoicing, and vendor contracts.
- Coordinate event setup, onsite logistics, inventory, and troubleshooting, and volunteer staff.
- Liaise with vendors, talent, & production teams; including partners and deliverables.
- Collaborate with marketing teams on event promotion and alignment with brand goals.
- Organize travel, hospitality, registration, and onboarding of guests, talent, and teams.
- Support event tech setup, livestreaming, tournament hardware, and broadcast logistics.
- Monitor event metrics, collect feedback, and recommend process improvements.
- Adapt quickly, communicate clearly, & deliver operational excellence throughout all event phases.
- Aid contingency planning and resolve on-site last-minute issues promptly.
- Stay current on industry trends, technologies, and best practices.
- Ensure regulatory, safety, and accessibility compliance in all operations.
- 1-3 Years of experience, ideally in the video gaming, esports, or related industry.
- Deep understanding and passion for the video gaming industry.
- Experience supporting live and virtual events, tournaments, or brand activations.
- Project coordination skills with the ability to manage multiple priorities and deadlines.
- Experience assisting with budget tracking and expense management.
- Exposure to vendor, partner, or agency collaboration for events.
- Familiarity with livestreaming platforms, event production, and broadcast technology.
- Strong cross-functional collaboration skills to support marketing and brand objectives.
- Strong communication skills across teams and stakeholders.
- Ability to work flexible hours, including evenings, weekends, and travel as needed.
EEO Statement
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process, and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org, or .jobs.
The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity, and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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About The Planet Group
The Planet Group is a global professional services firm delivering strategic staffing and advisory solutions. We operate at the intersection of talent and transformation – connecting the right people with the right opportunities in the areas of technology, engineering, accounting & finance, digital marketing, and manufacturing.
As one of the largest staffing companies in the US, we operate with a global reach and a performance-first mindset. We partner with clients to move fast, stay agile, and drive measurable results – building high-impact teams that fuel transformation and growth.
