Senior Administrative Assistant

Location: Beaverton, OR
Contract length: 12 months
Schedule: Hybrid in Beaverton, OR (WFH Fridays)
Pay: $26-28.171hr, DOE
 
The Planet Group is looking for a Senior Administrative Assistant to join our well-known retail brand on a roughly 12-month contract! This role is 40 hours per week and will be hybrid in Beaverton, OR working remotely on Fridays.

Senior Administrative Assistant Qualifications:

• Bachelor's degree in business or related field; will accept any suitable combination of education, experience and training
• Minimum of 3 years of administrative work experience required
• Ability to work and communicate effectively with a variety of personalities including senior level executives
• Proven ability to work effectively in a fast-paced, results-oriented, team environment with times of high ambiguity 
• Proven ability to organize, prioritize and appropriately handle highly confidential and sensitive information
• Ability to work independently and take initiative to follow-through on requests until completion with a high attention to detail
• Previous experience working with and tracking budgets is strongly preferred
• Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams)
• Experience with Keynote a plus, not required
• Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required
• Ability to occasionally work outside of core business hours
• Proven ability to work in a fast-paced, results-oriented environment
• High learning agility, strong organization skills and high attention to detail
• Strong communication and time management skills
• Ability to prioritize across multiple tasks, set expectations across a variety of stakeholders and take initiative to follow-through on requests through completion
• Work independently or as part of a team and know how to adapt your style to most efficiently and effectively support the leaders and businesses you are lined up against

Senior Administrative Assistant Description:

• Schedule appointments, meetings, and conferences for the leaders you support, managing conflicts and coordinating with other teammates and leaders as required
• Book flights, accommodations, and transportation for leaders you support, including managing itineraries and necessary documentation
• Secure event space as necessary and handle any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed
• Prepare expense reports, track budgets, and process invoices or purchase orders for vendors as required
• Produce, edit and reformat documents and email correspondence. This could include but will not be limited to updating organizational charts, creating high quality graphic and text PowerPoint or Keynote presentations, and/or team session agendas/work session run of shows
• Under the leader’s direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval
• May manage distribution lists and send communications on the leader’s behalf
• Partner with the appropriate stakeholders to organize individual or departmental moves
• May assist leader with tracking of expenses 
• Create purchase orders
• Assist with project planning, track progress, and ensure deadlines are met as needed by the team and/or leader you support 
• Work with the leader you support to help the team build connections to each other, their leader, the environment and client through a variety of ways – staff meetings, team building activities, offsites and the physical workspace they come to day-in and day-out
• Support team plans, projects, activations or other deliverables as needed 
• Serve as the main point of contact for administrative questions from the team
• Provide coverage for other leaders where temporary administrative needs exists