The Planet Group
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http://www.theplanetgroup.com
http://www.theplanetgroup.com
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Facilities Coordinator
3180 Broadway New York, NY 10027 US
Posted: 10/18/2022
2022-10-18
2022-11-20
Employment Type:
Contract
Job Category: Administrative
Job Number: 517956-1
Country: United States
Is job remote?: No
Job Description
Must Have:
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
GENERAL ADMINISTRATIVE SUPPORT TO SPACE MANAGEMENT
- Bachelor’s degree or equivalent in education and experience.
- Minimum 2 years of related experience
- Familiarity with computer accounting systems and PC based software packages are essential
- Strong knowledge of MS Office (Word, Excel, and Visio), required
- Client service experience
- Project management experience
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
- Support the management of the SPS facilities inbox and ticketing system. Respond to faculty and staff’s facilities inquiries quickly and efficiently
- Respond to facilities issues as the need arises, including issues related to repairs, HVAC, cleaning, recycling/trash, extermination, flooding, installation, broken appliances, etc.
- Coordinate and track work orders, manage until request completion
- Serve as check-in/check-out point person for all facilities related work
- Coordinate facilities efforts accordingly including managing building access including key system and swipe access, office signage (building directory, hallways, classrooms, administrative offices, keys)
- Manage campus storage space and work with business units to inventory materials and store them appropriately
- Implement Facilities/Operations Policies and Procedures
- Assist with proactive maintenance of building, including identifying issues that need to be addressed (lighting, paint, etc.)
- Manage Fed Ex shipments and deliveries as well as mail and parcel delivery
- Support moves and restacking logistics as well as office reconfigurations
GENERAL ADMINISTRATIVE SUPPORT TO SPACE MANAGEMENT
- Act as general administrative support to Space Management
- Assist department analyst and assistant director in any floor planning and seat assignment management and changes
- Document floor plans with seating assignments
- Facilitate internal space moves, help set-up spaces for new employees
- Work with Assistant Director with outside vendors to design space layouts and order any necessary furniture
- Maintain discretion and professionalism while dealing with highly confidential information
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