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Facilities Coordinator

New York, NY 10027

Posted: 10/18/2022 Employment Type: Contract Job Category: Administrative Job Number: 517956-1 Country: United States Is job remote?: No

Job Description

Must Have:
  • Bachelor’s degree or equivalent in education and experience.
  • Minimum 2 years of related experience
  • Familiarity with computer accounting systems and PC based software packages are essential
  • Strong knowledge of MS Office (Word, Excel, and Visio), required
  Preferred:
  • Client service experience
  • Project management experience
  Job Summary:   Reporting to the Assistant Director, Facilities & Operations, the Coordinator supports the day to day facilities functions at the School of Professional Studies. The Coordinator will be responsible for timely responses to maintenance tickets and client space needs.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
  • Support the management of the SPS facilities inbox and ticketing system. Respond to faculty and staff’s facilities inquiries quickly and efficiently
  • Respond to facilities issues as the need arises, including issues related to repairs, HVAC, cleaning, recycling/trash, extermination, flooding, installation, broken appliances, etc.
  • Coordinate and track work orders, manage until request completion
  • Serve as check-in/check-out point person for all facilities related work
  • Coordinate facilities efforts accordingly including managing building access including key system and swipe access, office signage (building directory, hallways, classrooms, administrative offices, keys)
  • Manage campus storage space and work with business units to inventory materials and store them appropriately
  • Implement Facilities/Operations Policies and Procedures
  • Assist with proactive maintenance of building, including identifying issues that need to be addressed (lighting, paint, etc.)
  • Manage Fed Ex shipments and deliveries as well as mail and parcel delivery
  • Support moves and restacking logistics as well as office reconfigurations

GENERAL ADMINISTRATIVE SUPPORT TO SPACE MANAGEMENT
  • Act as general administrative support to Space Management
  • Assist department analyst and assistant director in any floor planning and seat assignment management and changes
  • Document floor plans with seating assignments
  • Facilitate internal space moves, help set-up spaces for new employees
  • Work with Assistant Director with outside vendors to design space layouts and order any necessary furniture
  • Maintain discretion and professionalism while dealing with highly confidential information

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @theplanetforward.com, @planet-technology.com, @planet-pro.com, @planetinteractive.com, @pfes.com, @launchcg.com, @planet-pharma.com, @planet-healthcare.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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