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Administrative Assistant / Specialist

East Hanover, NJ 07936

Posted: 01/24/2023 Employment Type: Contract Job Category: Administrative Job Number: 517900-1 Country: United States Is job remote?: No

Job Description


Job Purpose

Professionally and effectively provide Sr. Administrative Assistant support to the Integrated Marketing department with minimal supervision.

Successful candidate must be a team player who can handle multiple assignments while proactively reaching out within the organization to find solutions, anticipate needs of manager, have excellent attention to detail, and function as a partner.

Your responsibilities will include, but are not limited to:
  • Responsible for: heavy calendaring, travel arrangements, processing expense reports,, arranging video conferences and internal /external meetings, writing staff meeting minutes with action items, and proven ability to learn new technologies.
  • Maintain a high level of confidentiality and securely handle critical material with all levels of management, in a professional manner.
  • Excellent interpersonal and written/oral communication skills required for interaction internally and with external partners, ability to lead by influence, and design and improve admin processes.
  • May be responsible for composing correspondences and communicating information on behalf of manager.
  • Build and prepare routine presentations/memos/reports for approval; the ability to work with financial/budget headcount. reporting systems to provide tracking reports is required
  • Handle approval and authorization process on behalf of supervisor for purchasing; exercises pre-determined spending authority.

Education:
  • High School Diploma is required, Associate's Degree or Bachelors Degree is preferred
Skills/Experience:
  • Experience working with an executive level manager strongly preferred.
  • Minimum 5 years of administrative experience
  • Excellent planning and organizational skills
  • Superior attention to details
  • Demonstrated accuracy and speed in the use of standard office tools including Word, Excel, and PowerPoint.
  • Demonstrated ability to work efficiently and to perform tasks simultaneously with supervision in a fast-paced team environment
  • Ability to be resourceful, obtain information from the Intranet, learn new software programs quickly
  • Excellent interpersonal skills (team player)
  • Excellent (oral and written) communication skills
  • Organizational policies and procedures is a plus.

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @theplanetforward.com, @planet-technology.com, @planet-pro.com, @planetinteractive.com, @pfes.com, @launchcg.com, @planet-pharma.com, @planet-healthcare.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About East Hanover, NJ

Explore exciting job opportunities in the vibrant area of East Hanover, New Jersey! Nestled in the heart of Morris County, this charming town offers a perfect blend of suburban comfort and urban convenience, making it an ideal location for career growth and success. With easy access to New York City and a plethora of dining options ranging from classic Italian fare at Patsy's Tavern, to modern fusion cuisine at The Hanover Manor, East Hanover boasts a diverse culinary scene. Don't miss the chance to catch a show at the renowned Paper Mill Playhouse, or root for the New York Giants at the nearby MetLife Stadium. From the lush landscapes of Central Park to the rich history at the Morristown National Historical Park, there's no shortage of recreational activities to enjoy in this dynamic area. Embrace the unique culture and endless possibilities that East Hanover has to offer, and kickstart your next career adventure today!
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