Job Title: Facilities Project Assistant
Location: Kansas City, MO 64114
Contract length: 11-month Contract-to-Hire
Pay: $20/hr - $22.76/hr

Facilities Project Assistant Qualifications 

• Bachelors degree recommended
• High School Diploma/GED Required or
• Applicable experience may be substituted for education requirements. Required
• Applicable office/clerical experience Preferred
• Proficient in Microsoft Word, Excel, Access and PowerPoint required

• General administrative support for company projects
• Organize and maintain project files, filing system and project communications
• Provide data entry for projects.
• Track status of projects and produce monthly progress reports
• Maintain tracking system for projects
• Use MaintainX and ServiceNow to monitor, update, and track work orders, preventative maintenance, and service requests
• Update record copies, engineering project documentation and changes
• Provide information to facilitate questions regarding projects and prepare research information
• Record minutes from Project Manager/team meetings
• Answer phones and direct calls
• Sort incoming mail
• Collect and distribute client bills and invoices
• Type memos, correspondence, reports and other documents as requested
• Coordinate travel arrangements and any other internal services for various project needs
• Prepare outgoing mailings and labels, including e-mail and fax
• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup
• Schedule and set-up client interviews, presentations and other meetings as requested
• Order and maintain supplies
• Update the project calendar and roster
• Assist in clericals needs on projects
• Maintain data entry of project contact list and project execution plans
• Performs other duties as assigned
• Complies with all policies and standards