Data Manager
6-8 weeks, could extend
Hourly: $32-34
Onsite - 20 hours per week
Location: NY, NY

Must Haves:

• Bachelor’s Degree required

• 2 - 4 years of related experience 

• Certification in ASISTS Reports and ASISTS Basics

• Availability to work evenings (1 per week ending at 8:30pm) 

• Proficiency in Microsoft Suite, especially Excel, Access, and Google Sheets

• Bilingual in English/Spanish highly preferred

• Experience with grant-funded programs and previous work in a community organization or non-profit setting  

• Knowledge/Certification of Test of Basic Education (TABE) and BEST Plus 3.0 assessments

Job Description: 

Community Impact is part of University Life, which is a central division at the University focused on enhancing the student experience across Columbia’s 17 schools and colleges. University Life programs and initiatives are informed by three core values: inclusion & belonging, student well-being and sexual respect. The University Life division consists of four departments: Student Life, Center for Student Success and Intervention, Religious Life and Community Impact.

Reporting to the Executive Director, the Data Manager is responsible for establishing and maintaining complete and accurate records, documentation, and other evidence related to performance under Community Impact contracts related to adult education programs. The Data Manager must generate, review, and correct all data-checking reports available in the Adult Student Information System and Technical Support (ASISTS) management information system. This role is essential to ensuring data integrity and driving continuous program improvement through informed, data-based decision-making. The Data Manager may also be asked to assist the Executive Director with managing data for other programs and functions within Community Impact.

The Data Manager ensures that all data related to student services is recorded accurately and reported promptly. This includes identifying participants who have received services after meeting all applicable programmatic requirements, such as eligibility determination.

The Data Manager is responsible for identifying and tracking reportable individuals who demonstrate an intent to use program services and who meet the program’s specific eligibility criteria. 

This position will require a minimum of two evening shifts per week, 12:30 - 8:30 pm. This is a grant-funded position.

Key Responsibilities

• Set up and maintain Program Information Forms (PIF) in ASISTS, ensuring accurate and complete program data.

• Generate and analyze ASISTS reports to track program performance and outcomes.

• Ensure compliance with all data management procedures; failure to maintain standards may affect program funding and service delivery.

• Maintain complete, accurate, and secure student and participant records; ensure timely access for authorized audits and reporting.

• Identify program participants who meet eligibility requirements and track completion of hours for federal and state accountability.

• Record and report key demographic and service data for all participants and reportable individuals.

• Lead the Program Improvement Team (PIT) by preparing agendas, providing data insights, and contributing to program improvement discussions. 

• Generate, review, and correct all data reports in the ASISTS Management Information System.

• Participate in required ASISTS, Regional Adult Education Network (RAEN), and National Reporting System (NRS)/New York Reporting System (NYRS) trainings; track professional development hours.

• Identify performance gaps based on data and collaborate with the Executive Director on corrective action plans.

• Conduct employment surveys for program alumni to evaluate program impact.

• Review reports with data administrators or supervisors to ensure accuracy and compliance.

• Monitor program data and provide timely weekly updates to management.

• Support the department during enrollment periods by assisting with student intake and ensuring a smooth onboarding process.

• Assist in the preparation of data for annual progress reports and grant renewal documents, including quarterly and year-end data reports required by government agencies and other funding sources.

• In collaboration with the Executive Director, train   Community Impact staff on data system operations, grant requirements, and computer skills needed for data entry, including but not limited to: Excel, Access, and Google Sheets and Docs, ASISTS.

• Perform additional duties as assigned, including assisting the Executive Director with projects related to fundraising and the administration of Community Impact.

Minimum Qualifications

• Bachelor’s Degree required

• 2 - 4 years of related experience 

• Certification in ASISTS Reports and ASISTS Basics

• Excellent organizational and time management skills

• Impeccable attention to detail

• Ability to work independently or with a team with an equal amount of focus and enthusiasm

• Availability to work evenings 

• Proficiency in Microsoft Suite, especially Excel, Access, and Google Sheets

• High degree of discretion and respect for confidentiality 

Preferred Qualifications

• Bilingual in English/Spanish highly preferred

• Experience with grant-funded programs and previous work in a community organization or non-profit setting  

• Knowledge/Certification of Test of Basic Education (TABE) and BEST Plus 3.0 assessments