Job Title: Senior Administrative Business Partner
Location: San Francisco CA 94080
Contract Length: 12 month contract - Onsite 
Schedule: Full-time, 40 hours/week
Pay Range: $25 – $41/hour

Must Haves: 

• 5–7 years of related administrative, operations, or project management experience (pharmaceutical/biotechnology industry experience preferred).
• Experience supporting senior leaders and management.
• Strong ability to multitask, prioritize, and execute tasks independently; may assist in coordinating workflow among team members.
• Proven ability to handle sensitive, confidential, and proprietary information with sound judgment and discretion.
• Demonstrates strong accuracy and attention to detail; promotes high standards of quality within the team.
• Able to make informed decisions independently with minimal external input based on experience and context.
• In-depth knowledge of Microsoft Office (PowerPoint, Excel, Word) and cSuite tools (Gmail, Google Calendar, Sheets, Slides, Trello, Google Meet, Zoom); able to train or guide others as needed.
• BS/BA degree or equivalent industry experience.

• Pharmaceutical or biotechnology industry experience preferred
• Familiarity with the organization strongly preferred.

• Highly skilled in Google Suite; manage shared team drives and complex scheduling requests, potentially across multiple time zones.
• Maintain advanced knowledge of available IT systems (e.g., cSuite, virtual collaboration tools).
• Manage relationships with internal and external stakeholders, often requiring a high level of confidentiality.
• Plan large mid-level internal meetings (e.g., department meetings, large team/committee sessions).
• Coordinate scheduling with external business partners; oversee preparation and post-meeting follow-up.
• Lead the planning and execution of internal meetings requiring webcasting and sophisticated technology.
• Independently plan and execute complex team offsites involving multiple locations, days, activities, and/or travel needs.
• Contribute to agenda development, meeting materials creation/distribution, and overall flow of offsite events and meetings.
• Attend internal meetings and assist with note-taking and action item follow-up.
• Draft email communications on behalf of managers, teams, departments, or leaders.
• Manage departmental gSites, Spaces, websites, newsletters, and related communications (content collection, distribution, and maintenance).
• Coordinate feedback collection and implementation for communications when applicable.
• Support logistics related to office moves (space management) in close collaboration with administrative space planning leads.
• Manage candidate/interview processes, including hosting candidates, collecting feedback, preparing hiring/promotion packages, and partnering with Talent Acquisition and Hiring Managers.
• Oversee onboarding logistics (orientation details, welcome events, equipment readiness, etc.).
• Plan and coordinate team-building events and workshops.
• Stay current on available trainings and organize learning opportunities for the team and/or administrative staff.
• Process and manage vendor/speaker engagements, including contracts and payments.
• Autonomously maintain department organizational charts.