The Planet Group is seeking a Senior Event Planning Specialist (Talent Acquisition) to join one of our well-known global pharmaceutical clients. 

• Pay: $50-55/hr depending on experience 
• Location: Hybrid in Mettawa, IL (T-TR onsite)

• Sit within the Operations and Innovation team and engage in all aspects of event planning and marketing for major enterprise diversity conferences, function-specific recruiting events, and serves as the on-site event production lead for production and execution
• Lead event planning project management and meetings, providing recruiters, hiring managers, and vendors with daily tactical guidance to meet deadlines on-time, with clear communications, and to a high degree of excellence
• Serve as the event core team weekly meeting facilitator, developing meeting agendas and post-meeting recaps, and following up with stakeholders to ensure the completion of action items
• Manage the end-to-end enterprise event registration process for conference attendees, including gathering and organizing key attendee details in the master conference project plan
• Support conference event attendee onboarding, including developing PowerPoint slides and presenting at event team kick-offs and other related meetings
• Manage the end-to-end hoteling process for client attendees and vendor partners, including booking and managing hotel room blocks and working directly with hotel vendors for enterprise conference needs and expense reporting
• Provide on-site direction and tactical support to recruiters, vendors and business leaders
• Troubleshoot and identify real-time solutions during the tactical execution of events (e.g. technology support, shipping/packing, swag orders, speaker logistics)
• Track, analyze and offer insights into key event data to anticipate inventory needs (e.g. swag orders and event materials) and provide overall feedback on event performance and ways to improve
• Edit event flyers and social media templates, and own the scheduling, execution and performance measurement of social media campaigns that support event marketing
• Create, manage, and optimize CRM (Customer Relationship Management) communications, including building audience lists, executing email campaigns, and performance tracking, to ensure effective engagement before, during, and after each event
• Collaborate closely with Marketing and Communications teams to align event and campaign messaging, maintain brand consistency, and maximize the impact of social media and CRM initiatives

• Bachelor's degree in Business Administration, Human Resources, Marketing or related field required
• Minimum 4 years related experience supporting event or conference planning required. Recruiting or Diversity & Inclusion experience, a plus
• Solid analytical and problem-solving skills with the ability to identify problems, draw conclusions and recommend solutions
• Strong interpersonal skills, outstanding verbal and written communication skills, and ability to effectively influence others at all levels in an organization
• Strong project management and organizational skills
• Demonstrated experience managing social media marketing campaigns and/or email campaigns
• Demonstrated ability to work independently as well as collaborate as a team member
• Outstanding attention to detail, accuracy in reports and project plans, and follow through
• Outstanding ability to prioritize multiple deadlines and efficiently manage multiple tasks in a timely manner
• Previous experience working in Talent CRM, Project Management, and/or Event technology preferred, e.g. SmartRecruiters,
• Phenom People, Asana, or Yello
• Event planning experience
• Project management and organizational skills
• Vendor and budget management
• Digital marketing skills - social media, email campaigns
• Managing multiple deadlines in a fast-paced environment
• Ability to travel up to 50% during conference season from July to October