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Sr. HR Generalist

Hingham, MA 02043

Posted: 06/01/2023 Employment Type: Direct Hire/Perm Job Category: Human Resources Job Number: 568182 Country: United States Is job remote?: No

Job Description

HR & Payroll Manager

A Pre-Kindergarten through Grade 8 coeducational day school seeks a Human Resource/Payroll Manager beginning on July 1st. The HR/Payroll Manager assumes the responsibility for daily operations of HR functions and will be responsible for bi-weekly payroll and the overall benefit administration for 100+ employees. This is an onsite part-time (32 hours per week), exempt position within the Business Office and reporting to the CFO. The position will also work with the School’s administrative leadership and Board of Trustees.


Benefit Administration
  • Manage HRIS (Human Resource Information System) and maintain employee data confidentiality.
  • Manage the relationship with the Academy's benefit broker and lead the school's benefit renewal and annual open enrollment period.
  • Plan and lead benefits orientation and educational programs for employees.
  • Serve as Plan Administrator to the School’s two retirement plans and participate in annual plan review with TIAA team
  • Manage the relationship with retirement plan advisor/co-fiduciary to ensure that investment offerings are performing in an optimal manner and all required communications are distributed to participants.
  • Review and audit monthly benefit enrollment reports to ensure accuracy and completeness of enrollment data, payroll deductions, and payment distribution to carriers.
  • Prepare, lead, and ensure the successful execution of the 403(b) audit and workers' compensation audit.

Employee Relations
  • Provides support and guidance to management and other staff when complex, specialized, and sensitive questions and issues arise.
  • Oversees employee disciplinary meetings, terminations, and investigations.
  • Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
  • Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
  • Creates and administers annual learning and development training for the entire workforce.
  • Facilitate conflict resolution and mediation between employees.
  • Advise managers on employee performance issues and provide guidance on performance improvement plans.
  • Conduct exit interviews and analyze data to identify areas for improvement in the employment experience.

  • Manage the entire payroll process, including processing timecards, verifying information and calculations, and ensuring accuracy of payroll rates related to holidays, overtime, and PTO time.
  • Monitor employee leaves balances, compensatory time totals, and changes in payroll-related data.
  • Administer and maintain detailed records of stipends, faculty contracts and wage changes.
  • Communicate with employees regarding payroll corrections or action needed and answer payroll-related questions from all constituencies.
  • Coordinate with employees on Leave of Absence (LOA) worksheets and guide them through LOA calculations
  • Develop annual compensation tables using Analysis of peer school trends in compensation and benefits.
  • Administer and Manager the Academy's contract renewal period of faculty and staff.
  • Conduct reference checks and background screenings for job candidates.
  • Prepare quarterly and annual reporting for School Demographics data into NAIS DASL and other reporting requirements as needed.
  • Collaborate with business office for payroll related reports as needed.

  • Partners with the leadership team to understand and execute the organization's human resource and talent strategy particularly as it relates to current and future talent needs, recruiting, retention, and succession planning.
  • Assist with the management of the talent acquisition process, which may include, developing job descriptions, recruitment, interviewing, and hiring of qualified job applicants.
  • Collaborates with departmental managers to understand skills and competencies required for openings.

  • Bachelor's degree in Human Resources, Business Administration, or related field required.
  • 3+ years of human resource management experience preferred.
  • SHRM-CP or SHRM-SCP highly desired.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal, negotiation, and conflict resolution skills.
  • Excellent organizational skills and attention to detail.
  • Strong analytical and problem-solving skills.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Thorough knowledge of employment-related laws and regulations.
  • Proficient with MS Office Suite or related software.
  • Prior non-profit/Independent School experience preferred.
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