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Sr. Admin Coordinator

Boston, MA 02118

Posted: 01/05/2024 Employment Type: Contract Job Category: Administrative Job Number: 582742 Country: United States Is job remote?: No

Job Description


Sr. Admin Coordinator
6-month contract, extension possible
Location: Boston, MA


$23-28/hr

Must Haves:

  • Bachelor's Degree or equivalent combination of training and experience.
  •  Minimum 3 years experience in medical or healthcare institutions, ideally in academic medicine.
  • MS Office (proficient)
Preferred:
  • Non-profit, healthcare or start-up experience


Job Summary/Description:
 

Responsibilities:
  • Managing inventory and office supplies
  • Making registration and travel arrangements
  • Resolving issues with IT department, facilities, and other departments as needed
  • Answering phones
  • Supporting 11 physicians with administrative tasks
  • Monthly Meeting Organization
  • Works with manager and medical director to develop monthly meeting agendas
  • Coordinates internal meetings, including all associated activities (booking conference rooms, preparing documents, lining up guest speakers, arranging for refreshments, managing AV requirements, taking minutes, following up on meeting-generated tasks, etc as needed.)
  • Ensures that minutes and other written documents are professional and accurate
  • Misc Projects as needed
Qualifications/Skills:
  • Bachelor's Degree or equivalent combination of training and experience.
  • Minimum 3 years experience in medical or healthcare institutions, ideally in academic medicine.
  • Outstanding written/verbal communication skills
  • Excellent attention to detail
  • Excellent interpersonal skills
  • Multi-tasking/time management skills
  • Ability to anticipate needs and see opportunities to assist without waiting for direction
  • Critical thinking / problem solving skills
  • Accountability
  • Adaptability
  • Desire to always keep learning and improving
  • Teamwork-orientation
  • Interest in working at a mission driven organization
  • Non-profit, healthcare or start-up experience is a plus
  • A solid working knowledge of MS Word, Outlook, and Excel and database management
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