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Senior Administrative Assistant

Westfield, MA 01085

Posted: 06/12/2024 Employment Type: Contract Job Category: Administrative Job Number: 617338 Country: United States Is job remote?: No

Job Description


Senior Administrative Assistant
Contract – 5 months

Westfield MA 
Must Haves
  • Previous administrative experience
  • Excellent Customer Service Skills
  • Proficiency in Microsoft Office Suite, specifically Outlook 365, Microsoft Teams, Word, Excel, and Database
  • Advanced Written and Verbal Communication skills
  • Previous government/hospital administrative work 
Job Summary/Description:
The main focus of this role is to provide clerical support for the Director of Facilities.   The chosen candidate will be responsible for the following:
  • Attend and take minutes for all Facility and Environment of Care meetings.
  • Reconcile monthly expenditures.
  • Manage and maintain the hospitals online SDS submissions.
  • Monitor and maintain the Critical Compliance spreadsheet.
  • Support and assist facilities staff with Camis (facility maintenance scheduling program) resetting passwords. 
  • Maintain inspection reports and inspection permit database.
  • Schedule staff trainings/certifications.
  • Order office supplies.
  • Cover the switchboard during vacations, sick calls and or personal leave.
  • Collaborate with other departments when needed, Safety/Security, Communications, Environmental Services, Facilities, Nursing, Human Resources and Nursing. 
  • Other duties as assigned.
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About Westfield, MA

Discover exciting job opportunities in the vibrant area around Westfield, Massachusetts today! Nestled in the heart of the Pioneer Valley, this charming city offers a perfect blend of New England beauty and bustling urban life. With top-rated schools, a rich history, and easy access to amenities like Stanley Park and Westfield River, Westfield provides an ideal location for career growth and work-life balance. Explore job openings in our dynamic community, just a short drive away from iconic landmarks like Amelia Park Ice Arena, the Westfield Athenaeum, and the Majestic Theater. Unlock your potential and embark on a fulfilling career in Westfield!
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