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Regional Office Coordinator

Arlington, VA 22209

Posted: 02/09/2024 Employment Type: Contract To Hire Job Category: Administrative Job Number: 612845 Country: United States Is job remote?: No

Job Description


Pay: $28-31/hr

Overview:
To provide project and administrative support for a typically smaller office, under general supervision. Responsible for a wide variety of duties and tasks to ensure smooth daily office operations, and is the main liaison between corporate and regional offices for many functions, such as Human Resources and Accounting. Responsibilities are non-routine, requiring frequent independent judgment. Needs thorough knowledge of regional operations policies and procedures, as well as general knowledge of company policies and processes. Has frequent contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Principal Duties and Responsibilities:
  • Orders office supplies.
  • Answer phones.
  • Handles incoming and outgoing mail (Shipments, paper and electronic).
  • Completes filing activities. Assists with project correspondence and proposals.
  • Coordinates payment of material and supply invoices.
  • Conducts remote new employee orientation in the office.
  • Coordinates Human Resource-related activities (I-9 Verifications, new hire paperwork etc).
  • Maintains regional and management calendars.
  • Provides proofreading and editing correspondence and reports.
  • Composes routine or complex documents.
  • Creates presentations and spreadsheets.
  • Provides input regarding day-to-day office
  • Building Service Liaison
  • Front Desk reception/access control and greets visitors in the office.
  • Acts as liaison with landlord in leased/rented offices
  • Coordinate with professionals in other offices for events, training and other activities
  • Coordination of events in DC including travel arrangements, materials, event plan, etcit is really a coordination/scheduling effort.
Skills:
Minimum Qualifications:
  • 5+ years relevant experience preferred.
  • Advanced skills in Microsoft Suite with an emphasis on Word and Excel
  • High School Diploma or equivalent required
Preferred Job Qualifications:
  • Technical editing/Proofreading
  • Microsoft Word Advanced
  • Microsoft Excel Advanced
  • Microsoft Power Point Intermediate
  • Electronic file storage system Intermediate
  • Financial Information Systems Basic
  • Project Management Systems Intermediate
  • Time Reporting Systems Information System Intermediate
  • Knowledge of budget process and tools Intermediate
  • Multi-tasking ability (Prioritize, Organize, and Schedule Work) Advanced
  • Problem Solving (Identify, Analyze, Research, Evaluate, and Resolve) Advanced
  • Human Relations Skills (Written, Verbal, and Client Service) Intermediate
  • Time Reporting Policies & Procedures Intermediate
  • Expense Reporting Policies & Procedures Intermediate
  • Regional Administrative Policies & Procedures Intermediate
  • Division Project Policies & Procedures Basic
Education:
  • High School Diploma or equivalent preferred.
  • Basic word processing and spreadsheet skills needed.
All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @theplanetforward.com, @planet-technology.com, @planet-pro.com, @planetinteractive.com, @pfes.com, @launchcg.com, @planet-pharma.com, @planet-healthcare.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Arlington, VA

Ready to take your career to new heights? Explore job opportunities in the vibrant and thriving area around Arlington, Virginia! Nestled just across the Potomac River from Washington, D.C., Arlington offers a perfect blend of urban amenities and natural beauty. From the iconic Arlington National Cemetery to the charming neighborhoods of Clarendon and Rosslyn, this region boasts a rich history and a dynamic culture. Indulge in delicious cuisine at local favorites like Liberty Tavern or catch a show at the famous Signature Theatre. With its proximity to top-tier companies, renowned universities, and picturesque trails along the Potomac River, Arlington provides endless growth opportunities for professionals in all sectors. Discover your next career move in this enchanting area – explore our job listings today!
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