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Receptionist

Madison, WI 53703

Posted: 03/23/2023 Employment Type: Contract To Hire Job Category: Administrative Job Number: 553845 Country: United States Is job remote?: No

Job Description

Seeking an enthusiastic professional to join our team in a receptionist role in our Madison office. The right candidate should demonstrate resourcefulness and initiative, a desire to forge powerful relationships, hone their skills and deliver excellent work to advance their career.

Responsibilities:
  • Answer incoming telephone calls in a professional and courteous manner. Timely route calls to appropriate party, or take accurate telephone messages, as per firm policy.
  • Acknowledge visitors on their arrival. Announce them to respective attorneys or staff in a timely manner.
  • Maintain the neatness of the reception area, conference rooms and all client areas.
  • Maintain computer reservation schedule for conference rooms, visitors, and other resources as instructed.
  • Validate client parking tickets. Record visitor names in log.
  • Coordinate small and large office luncheons, catering needs and other in-office events as needed.
  • Prepare and distribute electronic daily bulletin to Madison Office.
  • Support legal secretaries with special projects.
  • Support Accounts Payable duties for the Office Administrator.
  • Assist legal secretaries preparing, proofreading and revising legal documents. Support firmwide projects as assigned.
  • Opportunities to learn e-Filing in state, federal and appellate courts.
  • Maintain confidential information, files, records, legal documents, and reports.
  • Other duties as assigned.
Qualifications:
  • Minimum 2-5 years of professional office experience preferred.
  • Punctuality is critical for this position.
  • Possess a positive attitude, be proactive, flexible and a team player.
  • Prefer experience with technical skills including working knowledge of MS Office and Adobe Professional, Aderant Expert and PACER/CM/ECF.
  • Must be detailed oriented, with excellent grammar and spelling skills.
  • Possess strong organizational, communication and client services abilities.
  • Ability to prioritize needs based on urgency, multi-task and work in a fast-paced team-orientated environment.
  • Ability to work overtime, when needed.

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @planet-pharma.com, @theplanetforward.com, @planet-healthcare.com, @planet-technology.com, @planet-pro.com, @pfes.com, @launchcg.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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