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Project Coordinator

Oak Ridge, TN 37830

Posted: 02/13/2023 Employment Type: Contract Job Category: Engineering Job Number: 544416 Country: United States Is job remote?: No

Job Description

Description:
This position is responsible for performing general administrative, office support for a specific company project.
Duties may include:
  • Keep and maintain project files;
  • Maintain project e-mail box;
  • Document control - data entry;
  • Track projects and produce monthly progress reports;
  • Work with specs, changes and finalizing;
  • Facilitate questions regarding projects and research information;
  • Maintain tracking system for projects;
  • Record minutes from Project Manager meetings;
  • Answer phones and direct calls;
  • Read and sort incoming mail;
  • Collect bills/invoices;
  • Type memos, correspondence, reports, and other documents;
  • Make travel arrangements;
  • Prepare outgoing mailings and labels, including emails and faxes;
  • Organize and maintain filing system;
  • Coordinate client or vendor lunches, including set-up and clean-up;
  • Reserve conference rooms;
  • Coordinate with internal support departments;
  • Order and maintain supplies;
  • Arrange equipment maintenance or set-up;
  • Keep the department calendar and roster; Occasional project assistance for managers;
  • Assist in Power point presentations;
  • Utilize Access to store and retrieve data;
  • Help coordinate clerical needs of special projects;
  • Complete weekly timecards;
  • Make copies of printed material.
  • Additional duties as assigned by supervisor to assist in the overall success of the group and company.
Requirements:
  • High School Degree required. Associate's degree or Bachelor’s degree preferred, in a related field or a minimum of 10 years' experience. Federal experience, specifically experience with the DOE, is preferred. Applicable experience may be substituted for degree requirements.
  • Position requires ability to work independently, demonstrating accuracy, reliability, organization and problem solving skills.
  • Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.
  • Excellent organizational skills, attention to detail, communication skills and ability to handle multiple tasks.
  • Demonstrated ability to communicate with all levels within an organization.
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