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Project Coordinator

Kansas City, MO 64114

Posted: 05/24/2023 Employment Type: Contract Job Category: Project Management Job Number: 564797 Country: United States Is job remote?: No

Job Description

Description:
  • The Project Coordinator facilitates engineering and construction projects by collaborating with the Project Manager and project team; in providing and presenting administrative project information. This position coordinates both externally and internally with clients and project management for providing solutions in executions of project and program needs. 
  • Coordinates meetings between design, project management and construction management staff and compiles information necessary to develop project execution plans.  
  • Facilitates the dissemination of information to vendors, suppliers, clients and project teams as part of the overall communications and project management process. 
  • Resolves questions regarding the project; research and provide appropriate answers. 
  • Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, OneNote and other programs. 
  • Heavy document formatting within Microsoft Word for various client deliverables. 
  • Manage project set-up preparation and compile documentation updates. 
  • Monitor projects deadlines and benchmarks and support presentation of monthly progress reports covering action items and progress updates. 
  • Plan, coordinate and facilitate weekly design meetings during the project design phase. Tract action items and facilitate follow-up conversations. 
  • Participate in client meetings for the project. Tasks may include: preparing meeting agenda, tracking action items, preparing meeting minutes, logging and closing out follow-up items. 
  • Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance. 
  • Obtain physical sign off of project documents & maintain electronic and paper files. 
  • Manage IT resources for project offices and staff by coordinating with internal support departments. 
  • Provide follow up reports on ARs and unbilled issues as assigned. 
  • Administer project closeout activities. 
  • Establish and track priorities and deadlines on project deliverables. 
  • Assist Project Manager in preparation of client contracts and sub-contracts. 
  • Develop procedures pertaining to internal project requirements. 
  • All other duties as assigned. 
Requirements:

  •  
  • High School Degree required. Associate's Degree or Bachelor’s degree preferred, in a related field or a minimum of 10 years' experience. Certificates or extended experience in engineering/construction-related industry, construction management software, paralegal, legal assistant, or document/project controls is preferred. Applicable experience may be substituted for degree requirements. 
  • Position requires ability to work independently, demonstrating accuracy, reliability, organization and problem-solving skills. 
  • Advanced knowledge of Microsoft Word, Excel, and PowerPoint is required. 
  • Excellent organizational skills, attention to detail, communication skills and ability to handle multiple tasks. 
  • Demonstrated ability to communicate with all levels within an organization.

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @theplanetforward.com, @planet-technology.com, @planet-pro.com, @planetinteractive.com, @pfes.com, @launchcg.com, @planet-pharma.com, @planet-healthcare.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Kansas City, MO

Ready to take the next step in your career? Explore exciting job opportunities in the vibrant city of Kansas City, Missouri, where endless growth possibilities await! Known for its thriving arts scene, including the Nelson-Atkins Museum of Art and the Kauffman Center for the Performing Arts, along with its iconic BBQ cuisine, such as Gates BBQ and Joe's Kansas City, this area offers a unique blend of culture and charm. Cheer on the Kansas City Chiefs or Kansas City Royals at Arrowhead Stadium or Kauffman Stadium, or enjoy outdoor activities at the beautiful Loose Park or along the scenic Missouri River. Discover why Kansas City, MO is the perfect place to advance your career and experience a rich and dynamic lifestyle.
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