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Project Coordinator

Kansas City, MO 64114

Posted: 05/24/2023 Employment Type: Contract Job Category: Project Management Job Number: 564797 Country: United States Is job remote?: No

Job Description

  • The Project Coordinator facilitates engineering and construction projects by collaborating with the Project Manager and project team; in providing and presenting administrative project information. This position coordinates both externally and internally with clients and project management for providing solutions in executions of project and program needs. 
  • Coordinates meetings between design, project management and construction management staff and compiles information necessary to develop project execution plans.  
  • Facilitates the dissemination of information to vendors, suppliers, clients and project teams as part of the overall communications and project management process. 
  • Resolves questions regarding the project; research and provide appropriate answers. 
  • Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, OneNote and other programs. 
  • Heavy document formatting within Microsoft Word for various client deliverables. 
  • Manage project set-up preparation and compile documentation updates. 
  • Monitor projects deadlines and benchmarks and support presentation of monthly progress reports covering action items and progress updates. 
  • Plan, coordinate and facilitate weekly design meetings during the project design phase. Tract action items and facilitate follow-up conversations. 
  • Participate in client meetings for the project. Tasks may include: preparing meeting agenda, tracking action items, preparing meeting minutes, logging and closing out follow-up items. 
  • Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance. 
  • Obtain physical sign off of project documents & maintain electronic and paper files. 
  • Manage IT resources for project offices and staff by coordinating with internal support departments. 
  • Provide follow up reports on ARs and unbilled issues as assigned. 
  • Administer project closeout activities. 
  • Establish and track priorities and deadlines on project deliverables. 
  • Assist Project Manager in preparation of client contracts and sub-contracts. 
  • Develop procedures pertaining to internal project requirements. 
  • All other duties as assigned. 

  • High School Degree required. Associate's Degree or Bachelor’s degree preferred, in a related field or a minimum of 10 years' experience. Certificates or extended experience in engineering/construction-related industry, construction management software, paralegal, legal assistant, or document/project controls is preferred. Applicable experience may be substituted for degree requirements. 
  • Position requires ability to work independently, demonstrating accuracy, reliability, organization and problem-solving skills. 
  • Advanced knowledge of Microsoft Word, Excel, and PowerPoint is required. 
  • Excellent organizational skills, attention to detail, communication skills and ability to handle multiple tasks. 
  • Demonstrated ability to communicate with all levels within an organization.
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