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Project Coordinator

Irvine, CA 62612

Posted: 09/14/2023 Employment Type: Contract Job Number: 579169 Country: United States Is job remote?: No

Job Description

Title: Project Coordinator
Location: Irvine, CA
Pay Rate: $30-$33 depending on experience 

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Planet Technology is seeking a Project Coordinator to join one of our well-known global pharmaceutical clients.

Project Coordinator Responsibilities:
  • Manage all PO’s /SOW’s.
  • Runs SAP reports to maintain vendor invoice flow and payment (daily, weekly, monthly).
  • Coordination of vendor setup in AP/procurement.
  • Manage HCP contracts of a large member bureau and provide adequate follow up to faculty, internal stakeholders, and vendors.
  • Orders, stores, ship and tracks all medical supplies for large programs, webcasts, Train-the trainer, etc.
  • Note that we have specific supplies which require temperature-controlled protocols for storing and shipping.
  • Manages product orders for all programs.
  • Ensures product tracking and destructions following Compliance’s SOP post every event.
  • Manages the orders and shipments of uniforms for Faculty and team members.
  • Assists with internal registration for all programs.
  • Works with external vendors on properties, inventory, and new work orders.
  • Assemble program infrastructure and support with program documentation.
  • Day-to-day liaison with speaker bureau vendor operations team to ensure alignment with sales personnel and compliance guidelines.
  • Manage the calendar for cross functional programs & events and individual projects and vendors.
  • Manage AD-L Marketing Calendar.
  • Partner with Project Lead to update relevant project plans.
  • Assist in providing event programs status reports as needed to the leadership team and cross-functional stakeholders.
  • Ensure servers are up to date with the latest and approved documentation.
  • Problem solves issues as they arise; identify opportunities and provide solutions.
  • Asist and own ad-hoc projects relevant to the success and enhancement of operations.
Project Coordinator Qualifications:
  • Associate degree or equivalent education and experience.
  • 1-3 years of experience in consulting, marketing, project management or operations.
  • Detail-oriented.
  • Ability to adapt to new technologies and processes.
  • Strong problem-solving skills with a desire to lead projects.
  • Immediate ability to effectively communicate with a variety of stakeholders.
  • Ability to manage multiple priorities and work independently.
  • Ability to work and multi-task in a fast-paced environment.
  • Assisting others to be successful as a team.

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @theplanetforward.com, @planet-technology.com, @planet-pro.com, @planetinteractive.com, @pfes.com, @launchcg.com, @planet-pharma.com, @planet-healthcare.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Irvine, CA

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