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Project Assistant

Phoenix, AZ 85004

Posted: 02/29/2024 Employment Type: Contract Job Category: Project Management Job Number: 613164 Country: United States Is job remote?: No

Job Description

This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested
  • General administrative support for company projects.
  • Organize and maintain project files, filing system and project communications.
  • Provide data entry for projects.
  • Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
  • Update record copies, engineering project documentation and changes.
  • Provide information to facilitate questions regarding projects and prepare research information.
  • Record minutes from Project Manager/team meetings.
  • Answer phones and direct calls.
  • Sort incoming mail.
  • Collect and distribute client bills and invoices.
  • Type memos, correspondence, reports and other documents as requested.
  • Coordinate travel arrangements and any other internal services for various project needs.
  • Prepare outgoing mailings and labels, including e-mail and fax.
  • Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
  • Schedule and set-up client interviews, presentations and other meetings as requested.
  • Order and maintain supplies.
  • Update the project calendar and roster.
  • Assist in clericals needs on projects.
  • Maintain data entry of project contact list and project execution plans.
  • Performs other duties as assigned
  • Complies with all policies and standards
  • Financial reporting and input in our accounting software
  • Customer service calls
  • Proficient with Excel, PowerPoint & Word
  • Coordinate/Order Lunch for lunch & Learns.
  • On-Boarding New Hires & Interns
  • Document Controls
Requirements:
High School Diploma/GED     Required or
Applicable experience may be substituted for education requirements.    Required 
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