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Project Assistant

Phoenix, AZ 85004

Posted: 03/11/2024 Employment Type: Contract Job Category: Project Management Job Number: 613164 Country: United States Is job remote?: No

Job Description

This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested
  • General administrative support for company projects.
  • Organize and maintain project files, filing system and project communications.
  • Provide data entry for projects.
  • Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
  • Update record copies, engineering project documentation and changes.
  • Provide information to facilitate questions regarding projects and prepare research information.
  • Record minutes from Project Manager/team meetings.
  • Answer phones and direct calls.
  • Sort incoming mail.
  • Collect and distribute client bills and invoices.
  • Type memos, correspondence, reports and other documents as requested.
  • Coordinate travel arrangements and any other internal services for various project needs.
  • Prepare outgoing mailings and labels, including e-mail and fax.
  • Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
  • Schedule and set-up client interviews, presentations and other meetings as requested.
  • Order and maintain supplies.
  • Update the project calendar and roster.
  • Assist in clericals needs on projects.
  • Maintain data entry of project contact list and project execution plans.
  • Performs other duties as assigned
  • Complies with all policies and standards
  • Financial reporting and input in our accounting software
  • Customer service calls
  • Proficient with Excel, PowerPoint & Word
  • Coordinate/Order Lunch for lunch & Learns.
  • On-Boarding New Hires & Interns
  • Document Controls
Requirements:
High School Diploma/GED     Required or
Applicable experience may be substituted for education requirements.    Required 

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @theplanetforward.com, @planet-technology.com, @planet-pro.com, @planetinteractive.com, @pfes.com, @launchcg.com, @planet-pharma.com, @planet-healthcare.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Phoenix, AZ

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