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Project Assistant

Albuquerque, NM 87109

Posted: 05/11/2023 Employment Type: Contract Job Category: Project Management Job Number: 564290 Country: United States Is job remote?: No

Job Description


Duties may include:
  • Keep and maintain project files;
  • Maintain project e-mail box;
  • Document control - data entry and electronic and manual mark-up of documents to communicate comments;
  • Log, track, and follow up on project documents including correspondence, Requests for Information (RFI's), submittals and shop drawings, etc. and produce monthly progress reports;
  • Coordinate and collaborate on scheduling and assembly of design submittal documents with CWP, drafting, reprographics, mail services for issuing to client;
  • Coordinate and collaborate on receipt, technical and administrative processing, tracking and return of contractor submittals with project team members including internal project manager and team members and external suppliers and clients;
  • learn, adapt and train others on use of tracking tools to be responsive to client's needs and expectations;
  • Facilitate responses to questions regarding projects and research information;
  • Prepare outgoing mailings and labels, including emails and faxes;
  • Organize and maintain filing system;
  • Cross check information for completeness and accuracy;
  • Coordinate client or vendor lunches, including set-up and clean-up;
  • Reserve conference rooms; Coordinate with internal support departments;
  • Project assistance for managers;
  • Help coordinate clerical needs of special projects;
  • Complete weekly timecards;
  • Make copies of printed material.
  • Additional duties as assigned by supervisor to assist in the overall success of the group and company.

2 years of experience, with potential task including the following:
  • Archiving
  • As-Built Processing
  • Assembling and shipping drawing packages to the client
  • Assembling project binders & manuals
  • Book Conferences
  • Camera / Equipment Coordination
  • Catering Orders/Meeting Prep
  • Client Meeting Coordination
  • Client meeting minutes
  • Client Performance Index metrics review/reminders
  • Converting docs from PDF to Word/excel (reproducing if necessary)
  • Copying & printing reports, sets of 11x17 drawings, BOMs, etc.
  • Creating FedEx labels
  • Creating/maintaining Drawing Lists
  • Creating/Sending Transmittal Letters
  • Distribution List Updates
  • Document Control
  • Expense Reports for PM's
  • Folding, Stamping, Packaging
  • Lunch & Learns
  • Mailing/Copying/Scanning
  • Materials Ordering
  • Meeting Agendas & Minutes
  • On-Boarding New Hires & Interns
  • ordering print sets from Repro
  • PPE (FR gear) Coordination
  • Project Filing
  • QC Documentation
  • Reference Manual Information Input
  • Report Distribution
  • Reprographics Ordering
  • Scanning
  • Schedule recurring meetings
  • Submittal Submission/Management
  • Supply Orders
  • Technical Writing/Report Formatting
  • Training Management for Client
  • Training/Meeting Scheduling
  • Transmittal Creation/Prep
  • Typing up documents (i.e. specs, reports, proposals, etc.)
  • Word/Excel Formatting
  • Financial reporting and input in our accounting software
  • Customer service calls
Requirements:
  • High School degree or equivalent. 
  • Minimum 2 years office/clerical experience. 
  • An advanced knowledge of Adobe, Microsoft Word, Excel, Access, and PowerPoint required. 
  • Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks. 
  • Some college coursework preferred

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @theplanetforward.com, @planet-technology.com, @planet-pro.com, @planetinteractive.com, @pfes.com, @launchcg.com, @planet-pharma.com, @planet-healthcare.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Albuquerque, NM

Ready to take the next step in your career? Explore our job opportunities in the lively city of Albuquerque, New Mexico! Nestled in the heart of the Land of Enchantment, Albuquerque offers a perfect blend of Southwestern charm and vibrant culture. From the stunning Sandia Mountains to the historic Old Town, there is something for everyone to enjoy. Indulge in the city’s famous New Mexican cuisine, marvel at the exquisite artwork in the various galleries, catch a show at the iconic KiMo Theater, or cheer on the Albuquerque Isotopes at Isotopes Park. Don't miss out on the countless hiking trails, bike paths, and outdoor adventures waiting for you. Discover your next career move in this thriving city and embrace all that Albuquerque has to offer!
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