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Office Administrator

Boston, MA 02116

Posted: 05/30/2023 Employment Type: Contract Job Category: Administrative Job Number: 568098 Country: United States Is job remote?: No

Job Description

Job Title:  Office Administrator
  • Responsible for coordination of all onsite vendors visits, schedule visiting guests, including interstate travel accommodations.
  • Provide front desk presence as needed
  • Manage relevant office services relations and associated contracts and purchases
  • Responsible for office and café supplies and equipment and maintaining proper stock levels
  • Oversee conference room scheduling, spaces and equipment
  • Coordinate permanent, temporary and visitor seating and accommodations. Work closely with administrative staff and IT to ensure accessibility and a cohesive working environment across sites
  • Coordinate all onsite events, including any vendor interactions and catered needs as requested
  • Coordinate calendars for work related to the operational day-to-day activities and select staff
  • Provide administrative support to operational teams and team members
  • Responsible for proactively coordinating meetings and managing internal and external communications
  • Coordinate worldwide travel plans including expense reporting and reimbursement
  • Proactively collaborate with other administrative staff members in collaboration and coordination of calendars, requests, and events
  • Responsible for designated aspects of key projects, “as directed by senior staff”

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