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Front Desk Admin

Boston, MA 02109

Posted: 02/26/2024 Employment Type: Contract Job Category: Administrative Job Number: 612942 Country: United States Is job remote?: No

Job Description

Office Coordinator, Concierge • Greet all visitors, clients, and employees with a warm welcome • Dressing professionally and business appropriately • Overseeing the “Welcome” experience (making it memorable) • Overseeing the lobby, welcome area and general office space to ensure it is clean, safe, organized and orderly. • Submitting work orders with the building for any repairs, lights out, additional cleaning, etc. and ensuring the work orders are completed promptly • Liaison to lobby security for external visitors and contractors • Registering all visitors with QR codes and registration through Envoy • Tracking new hire badges and distribution with the lobby security • Conference room and event space reservations • Event set up and support • Overseeing and updating Event intake requests • Liaison to assist in catering orders for teams on site • Oversight of Boston Teams Channel by posting office-wide communications • General front desk and concierge duties (welcome tours, preparation of office coffee, amenity stocking etc.) • Surveying guest experience • Invoice processing for office maintenance services (janitorial, plant maintenance, coffee/snacks) • Ordering office supplies as needed per the Office Manager • Phone answering and upkeep of phone metrics • Assisting in any small projects, event or office support as noted by the Office Manager Hours: Monday-Friday 8:00am- 5:00pm Preferred Experience: • Hospitality experience • Event experience • Front desk experience • Administrative support
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