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Expense & AP Specialist

Burlington, MA 01803

Posted: 06/13/2024 Employment Type: Direct Hire/Perm Job Category: Accounting & Finance Job Number: 618309 Country: United States Is job remote?: No

Job Description

AP & Expense Specialist
Direct
Location: Onsite to start – hybrid after training – Burlington, MA

Must Haves:
  • 1+ year’s experience with expense processing using Concur
  • 1+ years’ experience with an ERP
  • Bachelor’s degree or Associate’s degree with additional experience

Preferred:
  • Experience with NetSuite

Job Summary/Description: The Expense and Accounts Payable Associate is responsible for executing expense report and accounts payable processing in alignment with industry best practices. They collaborate cross-functionally to ensure thorough and accurate processing and report directly to the Accounts Payable Manager.

Responsibilities:
 
  • Review and process expense reports, ensuring adherence to Company travel and expense policies.
  • Collaborate with legal to ensure compliance with regulatory requirements for healthcare providers.
  • Serve as a point of contact within the organization for expense report inquiries.
  • Assist in the annual budget process by providing departmental spend reports.
  • Contribute to the development and implementation of new expense policies and procedures to improve efficiency.
  • Enter accounts payable invoices in Netsuite, obtain necessary approvals, and monitor invoice status.
  • Maintain an organized accounts payable filing system on SharePoint and Outlook.
  • Monitor supplier portals to download and process invoices and statements promptly.
  • Support the management of the corporate credit card program.
  • Assist in the monthly close process to ensure timely and accurate completion of tasks.
  • Ensure compliance with accounting policies and procedures, including support for financial reporting and SOX controls.
  • Provide necessary departmental or organizational correspondence.
  • Undertake additional accounting, financial, or administrative tasks as needed.
  • Provide support for ancillary projects as requested.

Power Competencies:
 
  • Attention to detail and accuracy.
  • Ability to handle confidential information with discretion.
  • Teamwork & Leadership skills, fostering collaboration and partnership.
  • Execution capabilities, ensuring accountability and problem-solving.
  • Solution-oriented mindset, seeking opportunities for improvement.
  • Commitment to continuous improvement and self-awareness.

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @theplanetforward.com, @planet-technology.com, @planet-pro.com, @planetinteractive.com, @pfes.com, @launchcg.com, @planet-pharma.com, @planet-healthcare.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Burlington, MA

Discover exciting job opportunities in the vibrant area around Burlington, Massachusetts! Nestled just a short drive from Boston, this charming New England region offers a perfect blend of rich history, picturesque landscapes, and dynamic career prospects. With renowned companies, thriving tech hubs, and top-notch educational institutions like Harvard and MIT nearby, Burlington provides an ideal environment for professional growth. Enjoy easy access to cultural hotspots like the Museum of Fine Arts and the historic Fenway Park, while savoring the delectable seafood and local breweries that make this region a culinary paradise. Explore job listings today and uncover your next career move in this enchanting locale!
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