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Executive Assistant: CFO

Boston, MA 02215

Posted: 02/05/2024 Employment Type: Contract Job Category: Administrative Job Number: 611303 Country: United States Is job remote?: No

Job Description

Executive Assistant
Contract: 4+ months
Location: Boston, MA 02215

Must Haves:
  • Bachelor's degree - preferably in business or finance
  • 3+ years' experience as an EA to VP or C-Level

  • Experience in higher education
  • Certified notary public

Job Summary/Description: a Boston-based higher education institution is looking for an Executive Assistant the SVP & CFO. Responsibilities will include but are not limited to:
  • Serves as the Executive Assistant and provides executive level administrative support to the Sr. Vice President, CFO, and Treasurer and respective reporting units. Plans, organizes, and prioritizes workflow to ensure the efficient operation of the office and maintains the conference room calendar and manages all scheduling
  • Filters all inquiries for the Sr. VP/CFO/Treasurer. Directs and/or responds as appropriate based on an understanding of University policy and the Senior Vice President’s practice. Prepares all correspondence requiring signatures and facilitates the entire end-to-end process. Manages the calendar of the Sr. VP/CFO/Treasurer and schedules all internal and external meetings
  • Manages the document storage and document removal operations for the office. Many of the documents are considered highly confidential; therefore, security of the documents is an important consideration. Organizes historical paper files and determines what should be retained going forward in paper form; devises both paper and electronic “charts of accounts” for electronic filing to allow more effective access to and sharing of filed documents.
  • Coordinates the purchasing and payment of goods and services for all the Financial Affairs Departments, to include setting up Purchase Orders and Shopping Carts and all travel arrangements to include processing of travel reports and reimbursements. (15%)
  • Assists, designs and/or manages special projects in support of recurring or ad-hoc duties of SVP/CFO
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