The Planet Group
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Executive Assistant
3-month contract, extension/conversion possible
Location: Boston, MA; Primarily remote 2-3 days onsite per month
$25-35/hr
Must Haves:
Job Description:
Provides wide range of complex office and administrative support to a senior manager or executive. Requires excellent communication and interpersonal skills. Serves as principal contact and source of information for customers of the department, including faculty, students, staff and external customers. Develops, implements and administers office procedures, policies and operations. May monitor budget including tracking expenditures and preparing reports. May maintain personnel records. Reviews, routes, answers and monitors follow up actions on correspondence. Provides wide ranging support including keyboarding, composing and editing letters, memoranda, reports, lecture course materials, presentations, cases. Uses multiple common office applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email. Uses Internet, may include basic website maintenance. Manages complex calendars, arranges for meetings, appointments and travel arrangements. May attend meetings with executive to provide logistical support, take detailed notes, and track needed follow up items. Requires ability to rapidly learn University and departmental policies and procedures.
Additional Job Details
Support the Vice Dean in the Office of Development and Alumni Relations. Duties primarily include: proactive calendar management, preparing materials for meetings and coordinating follow up actions items, drafting emails and memos, and serve as point of contact for all matters related to the Vice Dean. The candidate must be organized and detail-oriented, able to prioritize among competing deadlines, operate with discretion, and approach the role with a positive attitude and customer service mindset. Experience in higher education and/or fundraising preferred.
Our team works on a hybrid schedule; we are primarily remote but have two required in-office days per month and come to campus for the occasional event or appointment, as needed.
Executive Assistant
90 Smith Street , 124 Mt Auburn Street Boston, MA 02138 US
Posted: 01/08/2024
2024-01-08
2024-03-22
Employment Type:
Contract
Job Category: Administrative
Job Number: 611320
Country: United States
Is job remote?: No
Job Description
Executive Assistant
3-month contract, extension/conversion possible
Location: Boston, MA; Primarily remote 2-3 days onsite per month
$25-35/hr
Must Haves:
- Bachelor's degree or equivalent experience
- Prior office/administrative experience supporting executives/senior faculty in higher education
- MS Office (proficient)
- Highly organized, proactive, and the ability to solve problems
- Experience in higher education and/or fundraising preferred.
Job Description:
Provides wide range of complex office and administrative support to a senior manager or executive. Requires excellent communication and interpersonal skills. Serves as principal contact and source of information for customers of the department, including faculty, students, staff and external customers. Develops, implements and administers office procedures, policies and operations. May monitor budget including tracking expenditures and preparing reports. May maintain personnel records. Reviews, routes, answers and monitors follow up actions on correspondence. Provides wide ranging support including keyboarding, composing and editing letters, memoranda, reports, lecture course materials, presentations, cases. Uses multiple common office applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email. Uses Internet, may include basic website maintenance. Manages complex calendars, arranges for meetings, appointments and travel arrangements. May attend meetings with executive to provide logistical support, take detailed notes, and track needed follow up items. Requires ability to rapidly learn University and departmental policies and procedures.
Additional Job Details
Support the Vice Dean in the Office of Development and Alumni Relations. Duties primarily include: proactive calendar management, preparing materials for meetings and coordinating follow up actions items, drafting emails and memos, and serve as point of contact for all matters related to the Vice Dean. The candidate must be organized and detail-oriented, able to prioritize among competing deadlines, operate with discretion, and approach the role with a positive attitude and customer service mindset. Experience in higher education and/or fundraising preferred.
Our team works on a hybrid schedule; we are primarily remote but have two required in-office days per month and come to campus for the occasional event or appointment, as needed.
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