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Executive Administrative Assistant

Newton, MA 02459

Posted: 11/16/2023 Employment Type: Direct Hire/Perm Job Category: Administrative Job Number: 579999 Country: United States Is job remote?: No

Job Description


Executive Administrative Assistant
Direct Hire
Hybrid

Must Haves:
  • Experience supporting senior level executives
  • Bachelor’s degree
  • Domestic and internal travel arrangements
  • Experience working in a fast paced industry
  • Microsoft Office
Preferred:
 
  • Software industry

We are seeking a personable and enthusiastic Executive Administrative Assistant .  This person will perform a mixture of administrative duties, high-level executive assistant work and project oversight. The Executive Administrative Assistant will drive key strategic projects that advance the executive’s agenda while also creating a positive, friendly impression for all internal and external people. The ideal candidate will be adaptable to all personality types, and flexible in the face of unexpected changes. Candidates must be articulate and have excellent writing and communication skills as well as have quality experience with administration and basic project management.  
 
Responsibilities:
  • Preserves executive time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; summarizing reports and initiating follow up and follow through
  • Support the executives with administrative and clerical tasks, using attention to detail, task and time management skill and creative problem-solving capability
  • Maintains executive appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
  • Schedule, prepare and assist with meetings and professional development days
  • Maintain excellent customer service and a friendly, positive attitude at all times
  • Provide program support and assist with special projects as assigned
  • Builds agenda for weekly staff meetings by proactively identifying important topics and working with team members to gather input 
  • Assist Administrative team (Executives, Finance, HR etc.) with general duties as needed
  • Support function and organizational projects as needed
  • Attend meetings and support management by preparing data for presentations and status reports
  • Develop and present recommendations to senior level management 
 
Requirements:
  • Bachelor’s Degree preferred
  • Minimum 5+ years of Executive support experience
  • Professionalism and self-awareness at all times; ability to interact with a wide variety of people in a warm, competent, and professional manner
  • Strong communications skills both verbal and written
  • Ensure security, confidentiality, and integrity of data
  • Embodiment of our organizational values of teamwork and optimism
  • Computer literacy, with expertise in all Microsoft Office suite products
  • Demonstrated ability to effectively organize and coordinate multiple priorities and projects
  • Problem solving abilities paired with excellent judgment
  • Team player with a can-do attitude and a passion for our shared work as an organization
  • Attention to detail

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @theplanetforward.com, @planet-technology.com, @planet-pro.com, @planetinteractive.com, @pfes.com, @launchcg.com, @planet-pharma.com, @planet-healthcare.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Newton, MA

Looking for job opportunities in the vibrant area around Newton, Massachusetts? Explore our listings to find your next career move in this dynamic region! Known for its rich history, stunning parks like Cold Spring Park and Nahanton Park, as well as the nearby Charles River, Newton offers a perfect blend of urban conveniences and natural beauty. With renowned art galleries like New Art Center and engaging theater productions at Newton Theatre Company, this area boasts a diverse cultural scene. Don't miss out on the local delicacies at popular restaurants like Farmstead Table and Sycamore. Consider joining the workforce near iconic landmarks such as the Jackson Homestead and Museum and catch a game to support the Boston Bruins or the New England Patriots at Gillette Stadium. Discover the charm and growth opportunities Newton has to offer - your dream job could be just a click away!
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