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Event Coordinator, Site Services

Santa Clara, CA 95050

Posted: 05/07/2024 Employment Type: Contract Job Category: Marketing Job Number: 616320 Country: United States Is job remote?: No

Job Description

Event Coordinator

Our well-known Biotechnology company is searching for an Event Coordinator to join their team.
This is a 40/hr week, 6 month contract role. You will need to sit onsite in Santa Clara, CA

Pay: Up to $40/hr depending on experience

Event Coordinator Responsibilities:
  • Coordinates Facility Site Service activities to support campus activities, conference room meeting setups, campus events and facility programs to ensure alignment and positive impact with customers and business functions
  • Day to Day Conference Room Scheduling Verification
  • Ensure rooms are operational by conducting daily and weekly checks
  • Coordinate setup of tables and chairs according to the configuration of the floor plan/layout requested
  • Coordinate installation of technology equipment
  • Store, maintain, and track equipment inventory
  • Assigns, monitors, and supports facility work order using CMMS. Reports and shares service issues with facilities management to ensure issues are addressed and resolved.
  • Effectively coordinates, compiles, and communicates on behalf of Facilities & SHE to all levels of the organization
  • Supports space planning by coordinating physical moves end-to-end, ensuring area prep is completed. Responsible for attending to details to ensure customer requirements are met, such as IT setup, proper space labeling, and belongings are in place
  • Ensure all space planning activities are performed consistent with documented processes Identifies, suggests, and facilitates process and program improvements
  • Contacting end users for missing or conflicting information
  • Comply with company safety rules, policies, and procedures, Coordinate, confirming details, and overseeing logistics
  • Operational support for event processes, partnering with Comms. on digital site platforms
  • Based on observations and customer feedback, is responsible for identifying opportunities for improvement, raising ideas, soliciting support and resources as well as driving implementation for changes where appropriate

Required Skills:
  • HS Diploma or higher
  • 3+ years experience in event or coordinator
  • Proven strong oral and written communication skills.
  • Process improvement knowledge and skills to include tool and concept understanding.
  • Strong computer skills (e.g. SharePoint, MS Office. Google platforms).
  • Proven project management skills to include the use of common project management techniques and tools.
  • Skill in entering data into databases and spreadsheet.
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Ready to take the next step in your career? Explore our job opportunities in the vibrant area around Santa Clara, California. Located in the heart of Silicon Valley, this region offers unparalleled growth opportunities in tech, innovation, and beyond. With attractions like Levi's Stadium, the Santa Clara Convention Center, and the nearby California's Great America theme park, there's always something exciting to do. Indulge in the diverse culinary scene, catch a show at the Triton Museum of Art or the historic Santa Clara Theatre, or cheer for the San Francisco 49ers at Levi's Stadium. Discover why Santa Clara is the perfect place to elevate your career and enjoy a rich blend of culture and charm!
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