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Department Assistant

Kansas City, MO 64114

Posted: 11/16/2023 Employment Type: Contract Job Category: Administrative Job Number: 580923 Country: United States Is job remote?: No

Job Description


Department Assistant
6-month contract
Location: Kansas City, MO

$24-26

Must Haves:
  • HS diploma
  • Minimum of 2 years of office/clerical experience
  • MS Office (proficient)

Preferred:
  • College degree
  • Industry experience


 Job Summary/Description:

Will provide professional level administrative support for department management to ensure continuity of daily department functions and operations by collaborating and guiding the Department Management in providing and presenting administrative department information. This position coordinates with department management to provide solutions in executions of department and business line needs.

Responsibilities:
  • Facilitates the dissemination of information to the department and project teams as part of the overall communications and department management process.
  • Resolves questions regarding the department; research and provide appropriate answers.
  • Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.
  • Develop procedures pertaining to departmental and business line requirements and assist in the development of business initiatives for the department.
  • Monitor department deadlines and benchmarks and support presentation of monthly progress reports covering action items and progress updates.
  • Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include: department orientation and Raining, stakeholder meetings, management meetings, periodic reviews, etc.
  • Manage and coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance.
  • Assemble and analyze information involving business plans, and financial reports, resulting in the final plan submission.
  • Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.
  • Prepare a variety of communication including emails, meeting agendas, and meeting minutes. • Responsible for handling sensitive and confidential information.
  • Provide cross Raining and performance feedback on additional Department Assistants.
  • Coordinate department related issues and complaints, such as operational resources, work stations, space assignments and supplies, and follow up that resolution has been obtained.
  • All other duties as assigned.
Qualifications/Skills:
  • High School degree or equivalent.  
  • Minimum two years office/clerical experience.  
  • An advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint required.  
  • Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks.  
  • Some college coursework preferred. 

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @theplanetforward.com, @planet-technology.com, @planet-pro.com, @planetinteractive.com, @pfes.com, @launchcg.com, @planet-pharma.com, @planet-healthcare.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Kansas City, MO

Ready to take the next step in your career? Explore exciting job opportunities in the vibrant city of Kansas City, Missouri, where endless growth possibilities await! Known for its thriving arts scene, including the Nelson-Atkins Museum of Art and the Kauffman Center for the Performing Arts, along with its iconic BBQ cuisine, such as Gates BBQ and Joe's Kansas City, this area offers a unique blend of culture and charm. Cheer on the Kansas City Chiefs or Kansas City Royals at Arrowhead Stadium or Kauffman Stadium, or enjoy outdoor activities at the beautiful Loose Park or along the scenic Missouri River. Discover why Kansas City, MO is the perfect place to advance your career and experience a rich and dynamic lifestyle.
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