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Creative Executive Assistant

Cupertino, CA 95014

Posted: 10/05/2023 Employment Type: Contract Job Category: Administrative Job Number: 579146 Country: United States Is job remote?: No

Job Description

Executive Assistant Location: Cupertino, CA
Onsite: Tues/Wed/Thurs and Travel
Pay: Up to $45.38 per hour DOE
Benefits: Health, Dental, Vision and more

Responsibilities:
  • You will support and assist a Senior leader and and their team with administrative tasks. This includes heavy calendar management using Apple Calendar to organize daily calendars showing flexibility and problem solving abilities; adjust and prioritize schedules due to changes from conflicting meetings that come up the last minute.
  • You are savvy while regularly coordinating with other executives’ schedules and assistants, cross-functional teams.
  • You will be expected to balance and prioritize a wide range of projects and tasks simultaneously while working in a fast-paced environment, with impeccable attention to detail, accuracy, and timeliness
  • You work autonomously, take initiative, and complete tasks you are responsible for. You are creative, thoughtful, take problems and dissect it for solutions, better yet, you can foresee it coming and are three steps ahead.
  • You may answer correspondence and redirect as needed to teams.
  • You may set up large team meetings, organizing catering when needed and organize team off-site meetings.
  • You can expect to regularly arrange complex domestic and international travel and process expense reports as needed.
  • Facilitate office moves as needed for the team and help with general studio needs as they arise. 
Key Qualifications:
  • This role requires 5 years administrative experience and 2 years supporting Director-level or higher is required
  • Ability to thrive in a fast-paced deadline driven environment while maintaining composure under pressure
  • Possess a “can do” attitude and comfortable operating as part of a greater team of administrative assistants that support one another
  • Enjoys challenging calendar management tasks while prioritizing many competing requests with minimal guidance
  • Accustomed to problem-solve issues in a timely manner and proactively communicate decisions to appropriate individuals
  • Extremely organized and has an exceptional response rate and willingness to be available after business hours on occasion
  • Exceptional attention to detail and adept at anticipating needs or problems throughout the day or as a project takes shape.
  • Able to thrive with little direction and an ambiguous work environment.
  • Comfortable being an advocate for your decisions and can say "no" to support your executive's schedule when needed.
  • Possess an interest in project management, other administrative responsibilities, and adept at proactively managing and setting expectations
  • Great reputation for working in a team environment and acting with integrity
  • Excellent written and verbal communication with a strong sense of professionalism
  • Ability to exercise good judgement when exposed to highly confidential information
  • Experienced at coordinating international and domestic travel and willingness to travel if required
  • Interest and creativity in building team culture and fostering a positive and productive work environment
  • Interest in learning and growing with the team and ability to proactively look for ways to help the team to function more smoothly across multiple locations is a plus
  • Proficiency with Calendar, Mail, Keynote, Quip, Slack, and other office systems and tools are a plus
Education:
  • A Bachelor's degree, AA or equivalent experience

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @theplanetforward.com, @planet-technology.com, @planet-pro.com, @planetinteractive.com, @pfes.com, @launchcg.com, @planet-pharma.com, @planet-healthcare.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Cupertino, CA

Ready to kickstart your career in the vibrant city of Cupertino, California? This bustling tech hub, situated in the heart of Silicon Valley, offers unparalleled growth opportunities and a dynamic work environment. Home to tech giants like Apple Inc., this area boasts a unique blend of innovation, culture, and charm. Explore job opportunities near iconic landmarks like the Apple Park Visitor Center, indulge in the diverse cuisine of the local restaurants, and catch a show at The Flint Center for the Performing Arts. With proximity to picturesque parks like Memorial Park and Rancho San Antonio Preserve, Cupertino is the perfect place to balance work and leisure. Discover your next career move in this thriving community today!
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