The Planet Group
https://cdn.haleymarketing.com/templates/63515/logos/square.png
http://www.theplanetgroup.com
http://www.theplanetgroup.com
true
Administrative Assistant
170 Morton St. Jamaica Plain, MA 02130 US
Posted: 11/16/2023
2023-11-16
2024-01-06
Employment Type:
Contract
Job Category: Administrative
Job Number: 579132
Country: United States
Is job remote?: No
Job Description
Administrative Assistant
Contract – 7 weeks
Jamaica Plain, MA
Pay Range: $21.71-$22.71/hr
Must Haves:
The Administrative duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication.
Contract – 7 weeks
Jamaica Plain, MA
Pay Range: $21.71-$22.71/hr
Must Haves:
- Ability to prepare general reports, maintain accurate records and to prepare and use charts, graphs and tables.
- Proficiency in Microsoft Office Suite.
- Written and Verbal Communication skills
- Experience working in a hospital environment
- Experience with Open Meeting Law
The Administrative duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication.
- Provides administrative support to the Director and other Staff as needed, including but not limited to processing incoming and outgoing mail and internal correspondence, sending and receiving faxes, managing administrative telephone calls by screening, redirecting and recording messages to facilitate communication within the administrative infrastructure.
- Assist with coordinating meetings, reserve rooms, and notify all parties of the date, time, and place, as requested.
- Processes paperwork with IT on new hires to request a network account, access to computer applications and shared files required for each new hire and requests telephone set-up. Submits paperwork to terminates Network Account and all program access on staff departures from the agency.
- Tracks appointments and re-appointments; schedules meetings; notifying members and guests; records meeting minutes into approved format; distributes approved minutes and maintains permanent records.
- Complies with Open Meeting Law when setting schedule and agenda.
- Updates agency organizational charts periodically.
- Responds to requests for information by proactively processing requests on behalf of the Director by reviewing the request, identifying appropriate staff person to gather information or develop a response within prescribed timelines and keep Director apprised of the progress through completion in order that the Site may adequately respond.
- Acts as liaison between Director and various Hospital Department Staff.
- Ensures day operations are completed with timeliness and efficiency, ensuring compliance with established standards. Address areas of concern while ensuring support coverage is met to the greatest extent possible.
- Ability to prepare general reports, maintain accurate records and to prepare and use charts, graphs and tables.
- Proficiency in Microsoft office suite.
- Gather information through questioning individuals and by examining records and documents.
- Ensures all procedures and practices relating to secretarial services are adhered to.
- Work experience in a hospital environment is a plus
Share This Job:
Related Jobs:
Login to save this search and get notified of similar positions.About Jamaica Plain, MA
Ready to explore exciting job opportunities in and around Jamaica Plain, Massachusetts? Nestled just southwest of downtown Boston, Jamaica Plain offers job seekers a vibrant community with a blend of urban amenities and green spaces. With easy access to landmarks like the Arnold Arboretum and Franklin Park, as well as a rich diversity of restaurants featuring delectable cuisines, this area caters to a variety of tastes. The cultural scene is thriving, with art galleries like UFORGE Gallery, theaters such as the Footlight Club, and nearby professional sports venues including Fenway Park. The charm of Jamaica Plain beckons those in search of career growth and a unique blend of city living and natural beauty. Browse our job listings today and embark on your next career adventure in this delightful neighborhood.