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Administrative Assistant II

Jackson, MI 49201

Posted: 03/14/2024 Employment Type: Contract Job Category: Administrative Job Number: 614678 Country: United States Is job remote?: No

Job Description


Pay: $23hr

Overview:

The Administrative Assistant II is an individual that is being trained on new, higher level administrative / support tasks.  As such, the Administrative Assistant will be tasked with difficult, repetitive clerical, secretarial, or data entry tasks.

Tasks may include: typing, filing, taking dictation, data entry, verifying quality of work, and making routine calculations, preparing forms, reports, sketches, diagrams, operating a variety of office equipment, using a personal computer to enter and retrieve information to compile various routine reports/orders as well as utilize various computer software programs.

Additionally, the Administrative Assistant is responsible for:
  • Maintaining daily production reports
  • Assisting visitors
  • Performing other miscellaneous office tasks
  • Travel scheduling / coordination and office space coordination
  • Makes calculations in an accurate manner
  • Be familiar with Company policies and procedures

Skills:
  • Working knowledge and use of Microsoft Office programs – Word, Excel and PowerPoint experience is required; Visio and OneNote experience is a plus
  • Will provide assistance in presentation development using MS Office tools (Word, PowerPoint, Excel)
  • Ability to perform standard to complex office tasks 
  • Experience tracking, maintaining and reporting on various inventories 
  • Ability to prioritize and handle multiple tasks 
  • Complex integration of conflicting calendar priorities 
  • Excellent verbal and written communication skills
  • Excellent interpersonal and analytical skills
  • Excellent organizational skills
  • Results Oriented  
  • 2+ years’ experience as Administrative Assistant
  • 2+ years’ experience in specialized/functional area/discipline
  • Experience using electronic calendaring to schedule meetings for many attendees

Education:
  • Associates degree or equivalent experience is preferred
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