So sorry, this position is no longer available.
Please go ahead and submit your application. We may have other positions that would be the perfect fit for you.
Alternatively, you may want to apply to one of the following related jobs:
The Planet Group
https://cdn.haleymarketing.com/templates/63515/logos/square.png
http://www.theplanetgroup.com
http://www.theplanetgroup.com
true
Administrative Assistant - Wellness Programs
1 Infinite Loop Cupertino CA 95014 Cupertino, CA 95014 US
Posted: 04/16/2024
2024-04-16
2024-05-24
Employment Type:
Contract
Job Category: Accounting & Finance
Job Number: 615373
Country: United States
Is job remote?: No
Job Description
$23-29/hr
Job Title: Administrative Assistant - Wellness Programs
Contract: 4 Months
Location: Cupertino CA
Hybrid: Fully On-site
Must Haves:
Job Description:
The Outreach specialist will be responsible for working closely with the Outreach team on programs including the flu & COVID-19 vaccination program as well as reward fulfillment for our 3 global Wellness Challenges. They will also work on all aspects of the current Outreach projects being implemented and evaluated in the upcoming months.
Fulfillment
• Manage onsite reward distribution in Santa Clara Valley
• Reserve individual conference rooms for 2-3 weeks across SCV buildings
• Coordinate submitting iForms requests with Corovan in retrieving challenge rewards from warehouse to designated locations
• Manage inventory and reward label pins for each event
• Assist with morning setup and breakdown of each event
• Help facilitate distribution and assist with break / lunch coverage
• Assist with fulfillment for all Wellness Challenges
• Organize fulfillment inventory and keep inventory database up to date
• Answer fulfillment inquires
• Support with all other fulfillment needs for all Outreach programs
Flu and COVID Vaccination Program
• Assist with SCV & US/Canada field/retail program development and organization & day-to-day operations
• Attend all SCV flu events & help with set-up and tear down & ensuring a smooth flu clinic
• Greet and check-in all employees and dependents warmly with a genuine smile and eye contact
• Handout and assist with filling out consent forms
• Manage flow of clinic by directing patients to open nurse’s stations and managing the lineup queue
• Troubleshoot any check-in computer issues
• Keep track of total number of vaccinations for each clinic
• Manage supplies for daily flu clinics: check-in computer, easel poster, bandaids, etc.
• Answer any questions employees may have regarding the flu clinic
• Work with facilities to ensure our space and supplies needs are met prior to season starting
• Create proper signage
• Help reserve conference rooms for corporate and field offices
• Build iCal schedule
• Signups tool support: build events, update consents, send survey email, monitor signups
• Send staffing email reminders 3 days prior to each event
• Ensure nursing staff is on time to events and can find the location properly
• Send bandaids to retail stores 2 months prior to flu season
• Reach out to store leaders, champions and contacts regarding low sign-ups, if needed
• Keep track of survey feedback
• Keep track of flu participation numbers and trends for corporate and retail events
• Support with all other flu program needs
Other Outreach Programs
• Help support various Outreach program needs throughout the flu season when projects/tasks arise
• Learn the Wellness signups tool and assist the Outreach team in administration of classes, e.g., add new classes to the tool
• Learn the Qualtrics survey tool and assist the Outreach team in creating surveys for classes
• Assist with onsite coordination for SCV Blood Drives, e.g. vendor setup and vendor breakdown
• Support calendar reminders for building virtual marrow drive with DNA groups
• Help assist in booking rooms for onsite chair massage program in SCV
Job Title: Administrative Assistant - Wellness Programs
Contract: 4 Months
Location: Cupertino CA
Hybrid: Fully On-site
Must Haves:
- Experience in corporate wellness or health field is desired
- Familiarity using Apple products
- Technically savvy, able to quickly and confidently learn how to navigate and help troubleshoot our internal tools that we use for our wellness programs
- B.S. in exercise science, physiology, kinesiology, public health or a related field preferred
Job Description:
The Outreach specialist will be responsible for working closely with the Outreach team on programs including the flu & COVID-19 vaccination program as well as reward fulfillment for our 3 global Wellness Challenges. They will also work on all aspects of the current Outreach projects being implemented and evaluated in the upcoming months.
Fulfillment
• Manage onsite reward distribution in Santa Clara Valley
• Reserve individual conference rooms for 2-3 weeks across SCV buildings
• Coordinate submitting iForms requests with Corovan in retrieving challenge rewards from warehouse to designated locations
• Manage inventory and reward label pins for each event
• Assist with morning setup and breakdown of each event
• Help facilitate distribution and assist with break / lunch coverage
• Assist with fulfillment for all Wellness Challenges
• Organize fulfillment inventory and keep inventory database up to date
• Answer fulfillment inquires
• Support with all other fulfillment needs for all Outreach programs
Flu and COVID Vaccination Program
• Assist with SCV & US/Canada field/retail program development and organization & day-to-day operations
• Attend all SCV flu events & help with set-up and tear down & ensuring a smooth flu clinic
• Greet and check-in all employees and dependents warmly with a genuine smile and eye contact
• Handout and assist with filling out consent forms
• Manage flow of clinic by directing patients to open nurse’s stations and managing the lineup queue
• Troubleshoot any check-in computer issues
• Keep track of total number of vaccinations for each clinic
• Manage supplies for daily flu clinics: check-in computer, easel poster, bandaids, etc.
• Answer any questions employees may have regarding the flu clinic
• Work with facilities to ensure our space and supplies needs are met prior to season starting
• Create proper signage
• Help reserve conference rooms for corporate and field offices
• Build iCal schedule
• Signups tool support: build events, update consents, send survey email, monitor signups
• Send staffing email reminders 3 days prior to each event
• Ensure nursing staff is on time to events and can find the location properly
• Send bandaids to retail stores 2 months prior to flu season
• Reach out to store leaders, champions and contacts regarding low sign-ups, if needed
• Keep track of survey feedback
• Keep track of flu participation numbers and trends for corporate and retail events
• Support with all other flu program needs
Other Outreach Programs
• Help support various Outreach program needs throughout the flu season when projects/tasks arise
• Learn the Wellness signups tool and assist the Outreach team in administration of classes, e.g., add new classes to the tool
• Learn the Qualtrics survey tool and assist the Outreach team in creating surveys for classes
• Assist with onsite coordination for SCV Blood Drives, e.g. vendor setup and vendor breakdown
• Support calendar reminders for building virtual marrow drive with DNA groups
• Help assist in booking rooms for onsite chair massage program in SCV
Share This Job:
Related Jobs:
Login to save this search and get notified of similar positions.About Cupertino, CA
Ready to kickstart your career in the vibrant city of Cupertino, California? This bustling tech hub, situated in the heart of Silicon Valley, offers unparalleled growth opportunities and a dynamic work environment. Home to tech giants like Apple Inc., this area boasts a unique blend of innovation, culture, and charm. Explore job opportunities near iconic landmarks like the Apple Park Visitor Center, indulge in the diverse cuisine of the local restaurants, and catch a show at The Flint Center for the Performing Arts. With proximity to picturesque parks like Memorial Park and Rancho San Antonio Preserve, Cupertino is the perfect place to balance work and leisure. Discover your next career move in this thriving community today!