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Administrative Assistant / Specialist

East Hanover, NJ 07936

Posted: 11/14/2022 Employment Type: Contract Job Category: Administrative Job Number: 517900 Country: United States Is job remote?: No

Job Description

Job Purpose

Professionally and effectively provide Sr. Administrative Assistant support to the Integrated Marketing department with minimal supervision.

Successful candidate must be a team player who can handle multiple assignments while proactively reaching out within the organization to find solutions, anticipate needs of manager, have excellent attention to detail, and function as a partner.

Your responsibilities will include, but are not limited to:
  • Responsible for: heavy calendaring, travel arrangements, processing expense reports,, arranging video conferences and internal /external meetings, writing staff meeting minutes with action items, and proven ability to learn new technologies.
  • Maintain a high level of confidentiality and securely handle critical material with all levels of management, in a professional manner.
  • Excellent interpersonal and written/oral communication skills required for interaction internally and with external partners, ability to lead by influence, and design and improve admin processes.
  • May be responsible for composing correspondences and communicating information on behalf of manager.
  • Build and prepare routine presentations/memos/reports for approval; the ability to work with financial/budget headcount. reporting systems to provide tracking reports is required
  • Handle approval and authorization process on behalf of supervisor for purchasing; exercises pre-determined spending authority.

  • High School Diploma is required, Associate's Degree or Bachelors Degree is preferred
  • Experience working with an executive level manager strongly preferred.
  • Minimum 5 years of administrative experience
  • Excellent planning and organizational skills
  • Superior attention to details
  • Demonstrated accuracy and speed in the use of standard office tools including Word, Excel, and PowerPoint.
  • Demonstrated ability to work efficiently and to perform tasks simultaneously with supervision in a fast-paced team environment
  • Ability to be resourceful, obtain information from the Intranet, learn new software programs quickly
  • Excellent interpersonal skills (team player)
  • Excellent (oral and written) communication skills
  • Organizational policies and procedures is a plus.
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