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Administrative Assistant (5+ openings)

Boston, MA 02215

Posted: 06/06/2023 Employment Type: Contract Job Category: Administrative Job Number: 567616 Country: United States Is job remote?: No

Job Description

A healthcare organization in Boston, MA seeks an Administrative Assistant for a 3+ month contract assignment.

Administrative Assistant
Onsite in Boston, MA

Vaccination Requirements: must be vaccinated against covid

Must Haves:
  • 0-1 years of related experience
Job Summary/Description:
  • Provides administrative support for the department
  • Involves extensive interaction with diverse populations including the public, visitors, patients and families, and providers
  • Answers and screens telephone calls
  • Takes accurate messages or directs call to appropriate person
  • Greets and directs patients/families, visitors and staff
  • Responds to requests in a timely manner and provides clear and accurate information within scope of knowledge and authority
  • Types and prepares correspondence and documents according to quality standards
  • Compiles and distributes reports and other information as needed
  • Schedules appointments and meetings and maintains calendars and schedules for assigned staff
  • Communicates with other hospital departments to resolve delays, problems and errors
  • Performs routine clerical duties, such as opening and sorting mail, delivering and retrieving records and materials, photocopying, sorting, collating and distributing documents
  • Enters information from source documents into databases and/or spreadsheets
  • Schedules patient appointments utilizing scheduling tools and resources
  • Obtains patient information and materials as needed from referral sources
  • Acts as liaison with other departments and external customers in a calm and supportive manner
  • Handles confidential information appropriately and explains policies and procedures when necessary
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