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Admin Assistant

Burlington, MA 01803

Posted: 09/13/2022 Employment Type: Contract Job Category: Administrative Job Number: 513661 Country: United States Is job remote?: No

Job Description


BSU Admin
 

Our client is looking to add an outgoing, dynamic and “can do” BSU Administrator to our fast-growing team based in Burlington, Massachusetts.

 

Job Description

 

Primary Responsibilities
    • Administration of City Fleet – Vehicles, EZPass, Sun Pass, GEOTAB/Gas Cards/Maintenance/etc.
    • Updating the following intranet pages: Construction/Engineering/Energy/program management/Planning/BSU (as needed) – monthly – getting information from each team
    • Inventory management for tools/parts – City Field/Energy/Construction/Engineering – Leak Detectors/truck stock/etc.
    • Track state licenses, certifications, apprentice programs requirements etc. – City Field (maybe if other teams need we will add to this)
    • Close jobs in City system as needed for City Field Teams
    • Administer City staff meetings – gather and prepare agenda, take notes and send to team after meeting
    • Make sure PO’s for City Field are completed and accurate
    • Create All OCIP (Worker’s Comp) enrollment documents for construction job
    • Point of Liaison between Safety Manager & Team- Tracked PPE Equipment for EA employee & disbursed Safety materials
    • Point of contact for Field Support when they experienced any type of issues or needed any support
    • Coordinate pick up/drop off and tracked lift rentals for Construction projects
    • Accept/request uplifts for all SEG jobs on the Mercury portal, update each job ETA
    • Create schedule tracker for SEG projects
    • EOC –will sit on this team
    • CC Statements and Receipt tracking and updating statements for RFM’s and City Field managers
    • Expense reports for all City Field Team members

Programs
    • MS Excel, Word, Outlook Calendar, PowerPoint knowledge
    • Enterprise Fleet System
    • Wex Gas Card Systems

 

Competencies
    • Capable of multitasking
    • Organization
    • Time Management
    • Works well individually and with a team

 
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