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Accounts Payable Coordinator

East Lansing, MI 48823

Posted: 09/20/2023 Employment Type: Contract To Hire Job Category: Accounting & Finance Job Number: 575503 Country: United States Is job remote?: No

Job Description

Our client is looking for a Sr. Accounts Payable Coordinator. They will be responsible for ensuring suppliers to the company are set up within the accounting system and their invoices are appropriately approved and paid in accordance with company policy. This position is also required to work with the AP Supervisor to code and arrange payment of employee expenses and reconcile accounts payable accounts and master files.

Responsibilities:  
  • Complete new supplier set up and maintain supplier master
  • Assist AP Supervisor with 1099 reporting
  • Confirm supplier banking information
  • Acquire approval of all invoices in accordance with company policy
  • Utilize 3-way match to process PO invoices for stock and non-stock items
  • Resolve invoice queries with suppliers and internal accounting queries
  • Collect approvals and receipts for corporate purchasing cards
  • Collect approvals and receipts for company fuel card
  • Review expense reimbursement requests for accuracy and alignment with EDL policy
  • Prepare accounts payable invoice payments for approval
  • Prepare payroll and accounts payable ach/wire funding transfers for approval
  • Initiate US/Canada ach/wire payments
  • Prepare month end journals relating to role for approval by finance team
  • Prepare and maintain accounts payable supplier statement reconciliations
  • Prepare and maintain accounts payable general ledger account reconciliations
  • Initiate US check payments
  • Prepare and maintain accounts payable aging clean-ups
  • File all documentation in accordance with company procedures
  • Maintain procedures for own role and ensure compliant with global company standards as appropriate
  • Provide general office duties support as required
  • Support finance team in supplying information for internal and external audits
  • Provide direct coaching to office staff to enable coverage of own role
  • Support finance team in implementing new systems in line with Company Policy
Qualifications: 
  • Associate Degree or qualifications in Commerce/Accounting/Finance preferred
  • Experience in the performance of the full cycle accounts payable, in a small to medium enterprise, including general ledger entries and account reconciliations
  • Experience in working in a high-performance finance team meeting strict reporting deadlines
  • Experience in using ERP systems and Concur Expense Pay or similar
  • Ability to manage competing priorities and meet deadlines
  • Strong attention to detail and well organized
  • Consultative approach to work
  • Strong communication and interpersonal skills
  • Understanding of business operations
  • Coaching and influencing skills
  • Ability to identify business improvement opportunities

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @theplanetforward.com, @planet-technology.com, @planet-pro.com, @planetinteractive.com, @pfes.com, @launchcg.com, @planet-pharma.com, @planet-healthcare.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About East Lansing, MI

Ready to take your career to the next level? Explore exciting job opportunities in and around East Lansing, Michigan! Nestled in the heart of the Great Lakes State, East Lansing offers a unique blend of small-town charm and big-city perks. Home to Michigan State University and its world-class research facilities, this vibrant community boasts a thriving arts scene, with venues like the Eli and Edythe Broad Art Museum and the Wharton Center for Performing Arts. Experience the local flavor at charming eateries on Grand River Avenue or unwind in the picturesque landscapes of the nearby Fenner Nature Center. Whether you're a fan of cheering on the MSU Spartans at Spartan Stadium or soaking in the beauty of the Red Cedar River, East Lansing is a place where career growth and quality of life converge. Don't miss out on the chance to build your future in this dynamic region – explore our job listings today!
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