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Accounts Payable Coordinator

East Lansing, MI 48823

Posted: 04/16/2024 Employment Type: Direct Hire/Perm Job Category: Accounting & Finance Job Number: 615694 Country: United States Is job remote?: No

Job Description

Job Title: Accounts Payable Coordinator
Direct Hire

On-Site
Hours: 8-5 EST
Industry: Professional Services

Company Information: 
Our client owns and operates a global portfolio of power stations in Australia, North America and Europe. Their vision is to be the leading global producer of sustainable distributed energy. Our client is playing a key role in the world’s transition from traditional energy sources to decarbonised solutions.

Must Haves:  
  • 3 years of accounting and finance experience
  • Experience with paperless AP Processing
  • Experience with 3-way match, journal entries and general ledger
  • Experience using ERP systems and concur expense pay or similar
  • Experience in the performance of the full cycle accounts payable, in a small to medium enterprise, including general ledger entries and account reconciliations


Preferred: 
  • Bachelors degree in accounting or finance
  • Ability to work independently but also strong communication skills
  • Ability to identify business improvement opportunities

Job Summary/Description:

The Accounts Payable Coordinator has responsibility for ensuring suppliers to the company are set up within the accounting system and their invoices are appropriately approved and paid in accordance with company policy. This position is also required to work with the AP Supervisor to code and arrange payment of employee expenses and reconcile accounts payable accounts and master files.
General Duties
  • Complete new supplier set up and maintain supplier master 
  • Assist AP Supervisor with 1099 reporting
  • Confirm supplier banking information
  • Acquire approval of all invoices in accordance with company policy
  • Utilize 3-way match to process PO invoices for stock and non-stock items
  • Ability to perform paperless AP process
  • Resolve invoice queries with suppliers and internal accounting queries
  • Collect approvals and receipts for corporate purchasing cards
  • Collect approvals and receipts for company fuel card
  • Review expense reimbursement requests for accuracy and alignment with EDL policy
  • Prepare accounts payable invoice payments for approval
  • Prepare payroll and accounts payable ach/wire funding transfers for approval
  • Initiate US/Canada ach/wire payments
  • Prepare month end journals relating to role for approval by finance team
  • Prepare and maintain accounts payable supplier statement reconciliations
  • Prepare and maintain accounts payable general ledger account reconciliations
  • Initiate US check payments
  • Prepare and maintain accounts payable aging clean-ups
  • File all documentation in accordance with company procedures
  • Maintain procedures for own role and ensure compliant with global company standards as appropriate
  • Provide general office duties support as required
  • Support finance team in supplying information for internal and external audits
  • Provide direct coaching to office staff to enable coverage of own role
  • Support finance team in implementing new systems in line with Company Policy
  • Support implementation of new ERP system and software
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