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AP Distribution Rep

Greenwood Village, CO 80111

Posted: 11/17/2023 Employment Type: Contract To Hire Job Category: Administrative Job Number: 582643 Country: United States Is job remote?: No

Job Description


AP Distribution Rep
6-month contract (extension/conversion possible)
Location: Greenwood Village, CO (Hybrid)

$31-36/hr

Must Haves:
  • HS diploma
  • 2 years minimum relevant work experience
  • Able to work OT if needed
  • Excel (proficient)
Preferred:
  • Accounting system knowledge or processing experience 
  • Oracle

Job Summary/Description:

The Distribution Representative within Americas Distribution is responsible for the financial and administrative duties associated with the client invoice reimbursement process. These duties include, but are not limited to, setting up vendors and processing and monitoring payments and expenditures that are the financial obligation of Invesco and its subsidiaries, in accordance with applicable firm and client compliance and payment policies and procedures.

Responsibilities:
  • Serve as the liaison between the salesforce and Accounts Payable to support the processing of heavy volumes of client invoices
  • Consult with sales team members to identify appropriate documentation for invoice processing and obtain and compile the required backup materials for submission to Accounts Payable
  • Ensure all transactions comply with financial policies and procedures
  • Set up new vendors by working with external client firms and submitting a completed new vendor form and W9 to Accounts Payable
  • Approve and reconcile expenses, code invoices, manage budgets, and complete expense analysis
  • Verify all transactions have the proper account coding, split allocations (where needed), cost centers, and signing authority for payment processing and manage through exception approvals and processing, if required
  • Manage weekly and/or monthly check payment cycles to include, wires, ACH, and various payment files and follow up on delinquent or erroneous payments
  • Work with the Oracle team around problem resolution, such as wire rejections, and submit ServiceNow tickets to expedite issues
  • Provide prompt customer service support to colleagues who are submitting invoices for reimbursement or have questions, given the time-sensitive nature of the transactions and the importance of the client relationships
  • Draft and update guidelines and/or procedures
  • Assist with internal and external audits and projects associated with the invoice payment process
  • Advise on the process and procedures to all levels in the organization, as required, and share basic technical or factual information with colleagues and clients
  • Collaborate with other Executive Assistants or Distribution colleagues and provide back-up coverage as needed
  • Complete special projects as assigned
Qualifications/Skills:
  • High School diploma or equivalent required
  • 2 years minimum relevant work experience, accounting system knowledge or processing experience preferred.
  • Oracle experience a plus
  • Ability to work independently and under pressure while adhering to various deadlines
  • Strong attention to detail
  • Excellent customer service skills
  • Ability to interact with internal colleagues and external clients
  • Positive attitude and professional demeanor
  • Proficient in using Excel for analysis, data maintenance, and report generation
  • Good analytical, problem solving, and research skills
  • Strong verbal and written communication skills
  • Excellent time management and multi-tasking skills
  • High degree of motivation, adaptability, and flexibility
  • Ability to handle confidential and sensitive material in a highly professional manner
  • Available to work overtime when needed

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com, @theplanetforward.com, @planet-technology.com, @planet-pro.com, @planetinteractive.com, @pfes.com, @launchcg.com, @planet-pharma.com, @planet-healthcare.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Greenwood Village, CO

Ready to kickstart your career in Greenwood Village, Colorado? Discover exciting job opportunities in this thriving area surrounded by the stunning Rocky Mountains. Known for its vibrant tech industry, picturesque parks like the Cherry Creek State Park, and world-class cuisine, Greenwood Village offers the perfect blend of work and play. Explore job listings in this vibrant community near attractions like Fiddler's Green Amphitheatre, Landmark Theatre, and Empower Field at Mile High, home to the NFL's Denver Broncos. Join us in Greenwood Village and take your career to new heights!
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