The Planet Group
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AP Coordinator
Contract 3 Months plus
Cape Cod/ Wareham
Must have:
experience with high volume invoices (100/day)
High School Diploma or equivalent required.
1-2 years of vendor invoice processing, matching, and reconciling; vendor account reconciliation & analytical skills; strong systems skill set required
Nice to Have:
Associates or Bachelors degree preferred with two or more years of related experience or equivalent education/experience.
Essential Functions
Non-Essential Functions
Performs other duties as deemed necessary.
Education & Experience
AP Coordinator
266 Woods Hole rd , MS #15 Woods Hole, MA 02543 US
Posted: 05/18/2023
2023-05-18
2023-07-05
Employment Type:
Contract
Job Category: Accounting & Finance
Job Number: 563274
Country: United States
Is job remote?: No
Job Description
AP Coordinator
Contract 3 Months plus
Cape Cod/ Wareham
Must have:
experience with high volume invoices (100/day)
High School Diploma or equivalent required.
1-2 years of vendor invoice processing, matching, and reconciling; vendor account reconciliation & analytical skills; strong systems skill set required
Nice to Have:
Associates or Bachelors degree preferred with two or more years of related experience or equivalent education/experience.
Essential Functions
-
Distribute incoming mail to Accounts Payable and Procurement staff
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Process, review, and input vendor invoices to the ERP System to include:
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Matching Vendor Invoices to Purchase Orders & perform checks for mathematical accuracy (price, terms of payment & other charges)
-
Process non-PO invoices as necessary
-
Ensure correct GL coding on all invoices & ensure compliance with UG audit requirements where necessary
-
Coordinate with Procurement on PO receipt & update of PO status once the PO is fulfilled
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Work collaboratively with applicable departments for invoice approval and/or additional information necessary to record the invoice correctly in the ERP system
-
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Process employee expense reports and approval through the system and Credit Card Payment net Platforms. Initiation of all paperwork required for issuance of Institution corporate credit card program to employees including training of policies and procedures and expense reporting in system
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Respond to vendor inquiries on all vendor account related items - payment status, credit/debit memos, invoice receipt, tax exemption questions.
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Request W-9 and/or W-8’s and Vendor Applications from new vendors
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Distribution and mailing of weekly checks are part of the weekly check run
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Perform quarterly vendor account reconciliations
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Liaise with Institution staff on questions on invoices/payments for Accounts payable
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Assist with annual audits in preparation of audit support documents as requested
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Assist with other projects as needed
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Assist in the implementation of new processes, further automation and procedures for AP
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Demonstrate commitment to customer service working as part of the team to support both science and administration.
Non-Essential Functions
Performs other duties as deemed necessary.
Education & Experience
-
High School Diploma or equivalent required.
-
1-2 years of vendor invoice processing, matching, and reconciling; vendor account reconciliation & analytical skills; strong systems skill set required
-
Associates or Bachelors degree preferred with two or more years of related experience or equivalent education/experience.